Admin Assistant (with Bookkeeping Duties)

As the Admin Assistant at 3DBotics Parañaque, you will be the key support to the daily operations of the learning center. Your responsibilities include managing records, encoding and updating financial data, maintaining accounting books, and assisting in inventory tracking. You will also handle customer inquiries and concerns—whether through walk-ins, messages, or calls—and provide general administrative support to the manager and teaching team. Attention to detail, organization, and excellent communication skills are crucial in this role. You will be expected to help create a friendly and professional environment for students, parents, and visitors. This role is ideal for someone who is dependable, proactive, and has basic knowledge of bookkeeping and office tools (like Excel or Google Workspace). You may also support marketing, events, and other tasks as needed. Training will be provided, but initiative and responsibility are essential traits we’re looking for.

Qualifications:
- Organized, reliable, and good at time management
- Detail-oriented and has basic knowledge of bookkeeping or accounting
- Friendly and professional in dealing with customers
- Can communicate clearly in both English and Filipino
- Tech-savvy and comfortable using basic digital tools (email, spreadsheets, etc.)
- Willing to be trained and grow with the team
- Trustworthy, proactive, and eager to work in a tech-forward environment
- Administrative or clerical experience preferred

Responsibilities:
- Handle front desk and customer service (walk-in and online inquiries)
- Manage and record financial transactions, receipts, and ledgers
- Handle basic bookkeeping: expense tracking, receipts, and petty cash
- Assist with office documents, inventory monitoring and ordering supplies
- Support scheduling of classes, trainings, the learning center operations, and staff
- Prepare reports and basic payroll information
- Help coordinate events and marketing activities
- Communicate with students, parents, and partners as needed
- Coordinate with the manager and facilitators for center needs
- Assist in payroll and government contributions tracking (SSS, Pag-IBIG, PhilHealth)
- Manage daily admin tasks such as emails, reports, and records
- Perform other admin tasks as assigned