Remote Staff Pure WFH Virtual Administrator

Remote Staff, in partnership with JobsAvenuePH, is seeking a skilled and detail-oriented Virtual Admin to join our team. This is a full-time, work-from-home position.

Job Type: Part-time (20 hours per week)
Working Hours: Monday to Friday, 1:00 PM - 5:00 PM (AUST)


Why choose Remote Staff?

100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.

15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.

Competitive and negotiable compensation (depending on skill level & experience)

100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Job Overview

We are seeking a proactive and detail-oriented Virtual Assistant to provide part-time support for our client. The ideal candidate will be responsible for administrative tasks that help streamline daily operations. This position is perfect for someone with a background in administrative support, project coordination, and social media management who thrives in a remote-based role.

Key Responsibilities

Design Proposals:

Edit and update pre-made design templates in Microsoft Word and Canva to ensure they align with the client’s branding and formatting standards.

Focus on maintaining accuracy, consistency, and attention to detail while editing.

Basic Accounting:

Perform basic financial reconciliation tasks using Xero accounting software.

Ensure all financial records are accurately updated and categorized for smooth financial management.

Create and send professional invoices to clients using Xero, ensuring all details are correct and up to date.
Monitor and follow up on outstanding invoices to ensure timely payments.
Project Management:

Set up new projects in project management tools like Harvest and Asana.

Edit Canva Design Templates

Organize project timelines, deliverables, and basic task assignments to streamline workflow.

Collaborate with the client to ensure all project details are correctly captured and organized.

Social Media Management:

Lead generation through social media channels, focused on targeting ideal clients

Schedule and manage posts for platforms like Instagram and Facebook using tools such as Later

Repurpose and publish content to local Facebook business pages, ensuring correct formatting, captions, and engagement

Maintain a consistent posting schedule to keep the client’s online presence active and aligned with business goals

Collaborate on creating engaging posts based on the ideal client marketing pillars and content generated with ChatGPT

Edit project photos and videos to match the aesthetic of the brand

Create creative and compelling social media posts that resonate with the target audience
Data Entry and Order Management:

Maintain company document library and up-to-date list of trades and suppliers.

Regularly update and manage product listings and client information within the Designfiles website system.

Track the arrival of ordered products, monitor delivery timelines, and update their status in both the system and on Google Forms to ensure order accuracy.

Communicate any delays or discrepancies to the client for follow-up and resolution
Daily Communication and Reporting:

Provide consistent and clear daily updates on completed tasks, pending items, and any challenges encountered.

Use email as the primary communication channel, with occasional Zoom meetings for discussions requiring more detailed explanations.

Maintain open communication with the client to ensure alignment on priorities and expectations.

Required Skills and Qualifications

Experience with Virtual Assistance.
Good knowledge of Xero and Canva.
Good Photo and Video Editing Skills for Social Media.
Exceptional accuracy in spelling, grammar, and administrative work.
Good Communication and Reporting Skills for Client Interaction.
Familiarity with Harvest, Asana, and scheduling tools like Later is an advantage.
Desired Candidate Qualities

Friendly demeanor, customer-focused approach.
Proactive in suggesting improvements and solutions.
Adaptable to changing needs and priorities.
Strong attention to detail and a keen eye for accuracy.
Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations.

Application Process:

John Christopher Briagas, the Job Ad Manager for this position, will contact shortlisted candidates with the next steps in the application process. Please ensure your contact details are accurate and up-to-date.

Apply now and become a vital part of our team, ensuring efficient financial management and exceptional service for our clients!