Executive Assistant - Remote

$9.50 – $12.50 per hour / Administrative Assistant / Full-time / Long-term

The EA is responsible for:

CEO’s calendar

De-conflict schedules

Communicate often with CEO about the schedule

Ensure there aren’t too many meetings in a day

Send schedule to CEO every night before a work day (including Sundays)

Monitoring CEO’s email

Alert and update CEO of urgent emails

Respond on behalf of CEO when appropriate

CEO’s office phone

Monitor and answer all calls

Monitor and answer all text messages (same day response other than weekends)

Tracking tasks the CEO needs to complete

Block time on the calendar with notes

Meeting notes

Review meeting notes after each meeting

Taking action items and create tasks

Attend meetings and take notes as needed

Arrange and book travel as needed

Monitor and update CEO’s priority tracker

Quarterly energy audits for the CEO

Monthly goal review meetings

Keep all folders organized

Assist with projects as needed

Create and update a yearly tickler for items that need to be done routinely

EOS Quarterly meetings

Yearly meetings

License renewals

Document All Processes

Monitor communication and information in:

LinkedIn, Chat bots

Make purchases on Amazon as needed

Monitor work/life “balance”

Be aware of CEO’s marketing / content calendar and ensure the CEO completes these deliverables

Other duties as assigned

Drive process creation for Key CEO / EA processes and other business processes

Lead Special Projects

Results (Expected Accomplishments)

● Keeping a seamless and organized schedule for the CEO

● Maintain 24 hour response time or less for all emails asking for CEO reply

● Ensure 100% of meetings on CEO’s schedule have agendas (Outcome, Agenda, Output, who on call, etc.)

● Strive for 100% no conflicts on calendar and all resolved at least 48 hours prior (including personal events)

● Ensure consistent cadence for weekly communication

● Ensure at least 2x monthly date nights w/ Liz

Requirements (Expected Proficiency)

● Great at working with a team

● E​xperience supporting a high-level executive.

● Possession of exceptional organizational skills and a strong attention to detail.

● Superior written and verbal communication skills.

● Able to maintain a high degree of confidentiality in all situations

● Proficient in, google, and a major Plus if proficient in Smart Suite

● Ability to organize a priority based daily workload

● Able to meet deadlines in a fast-paced, quickly changing environment

● Proactive approach to problem-solving with strong decision-making skills

Skill Requirements

General Skills
Customer Service
Data Entry
Data analysis
Executive Assistant
Bookkeeping
Cold-Calling
Lead Generation

Software Skills
GSuite
Dropbox
Quickbooks
WhatsApp

Property Management Skills
Client Onboarding
Move-In and Move-Out Coordination
Maintenance Coordination
Property Accounting
Guest Communications

Property Management Software
CompanyCam