Executive Assistant
Pateros, National Capital Region
Posted 2 days ago
- Company:
- Philglobal Asia Industrial Corporation
- Company Description:
- Philglobal Asia Industrial Corporation f Incorporation’s primary scope of operations are in the Fabrication/Erection of all Steel Products, specializes in Stainless Fabrication and Machining Services. The company also, engaged in the construction and marketing of various types of Water Tanks, Pressure Vessels, Kitchen Equipment, Piping, Filters & Mixers, Grease Traps/Grease Interceptors, Sinks and all Miscellaneous Metal Works.
- Contract Type:
- Full Time
- Experience Required:
- 1 year
- Education Level:
- Bachelor’s Degree
- Number of vacancies:
- 1
Job Description
We are seeking a highly organized and proactive Executive Assistant to support in managing daily operations and ensuring the smooth running of the executive office. The ideal candidate will be a detail-oriented, flexible, and self-motivated professional with a strong ability to anticipate needs, manage priorities, and maintain confidentiality. This role requires excellent communication and interpersonal skills, as well as the ability to manage complex schedules and multiple tasks simultaneously.
Key Responsibilities:
* Administrative Support: Provide high-level administrative support to the executive team by managing calendars, scheduling meetings, coordinating travel, and preparing materials for presentations and reports.
* Communication Management: Screen and prioritize calls, emails, and correspondence. Draft and proofread communication on behalf of the executive.
* Event Coordination: Organize and execute both internal and external events, including meetings, conferences, and team-building activities.
* Document Management: Prepare and maintain files, documents, and presentations. Ensure that documents are organized, easily accessible, and up to date.
* Research & Reporting: Conduct research as needed, compile data, and generate reports for executive decision-making.
* Project Management: Assist with the execution of key projects, tracking deadlines, and providing regular updates to ensure progress and completion.
* Confidentiality: Handle sensitive and confidential information with discretion and integrity.
Qualifications:
* Bachelor's degree in Business Administration, Communications, or related field (preferred).
* 3+ years of experience in an executive assistant or similar role.
* Strong proficiency with office software (e.g., Microsoft Office Suite, Google Workspace).
* Excellent organizational skills with a keen eye for detail and accuracy.
* Ability to manage multiple priorities and remain calm under pressure.
* Outstanding written and verbal communication skills.
* Demonstrated ability to maintain confidentiality and exercise discretion.
* Proactive and adaptable in a fast-paced environment.
* Strong problem-solving skills and ability to work independently.
