Senior Executive/Admin Assistant

POSITION/ROLE SUMMARY

The Admin Assistant actively supports the day-to-day business activities of stakeholders in a fast-paced, multitasking environment often working with confidential and time-sensitive material. At the Administrative level, you will work as part of a team of problem solvers, helping to solve complex business issues.

REPORTING

The position will be reporting to the Admin Services Manager.

WHAT’S IN IT FOR YOU

Join our team where a supportive work environment meets unparalleled opportunities for growth and development. Be a part of a community that values your contributions and empowers you to make a meaningful impact.

KEY RESPONSIBILITIES

Reporting to the Admin Services Manager, the Admin Assistant actively supports the day-to-day business activities for a group of Stakeholders in a fast-paced, multitasking environment, often working with confidential and time-sensitive material. At the Administrative level, you will work as part of a team of problem solvers, helping to solve complex business issues.

Proactive management of email and calendar, meeting & events scheduling, travel coordination/bookings, expense reports, vendor invoice coding, Salesforce activities, general research, and document management support. Function as a backup for other team members and contribute to teaming activities.

Other responsibilities include:

Support and assist with adoption of changes to firm technology, policies, and procedures. Seek ongoing development of professional, digital, and technical acumen. Assist with other firm initiatives/business projects, or general administrative duties as required.

Educational Background

College graduate with any bachelor's degree preferably in business administration, management, and/ or equivalent

Essential Requirements

• Minimum of 3 years of relevant experience in customer service, and administration or have worked in a role with applicable transferable skills. Any previous experience working in a partnership or professional services firm would be an asset.

• Strong command of the English language, both written and verbal

• Must be amenable to work on a graveyard schedule and hybrid work setup

Preferred Experience/Skills

• Excellence in customer service, with a positive, proactive “can do” attitude.

• Strong interpersonal and excellent verbal and written communication skills.

• Proficient in Microsoft, Outlook Email, Outlook Calendar, and Teams.

• An interest in digital upskilling and staying up to date with technological trends.

• Attention to detail, discretion.

• Ability to handle multiple priorities and adapt to changing demands.

• Ability to work within tight deadlines and work well in a

team environment.

Other capabilities

• Candidates require excellent judgment and strong problem-solving skills, including a proactive approach to working with internal staff/departments and clients at all levels while demonstrating flexibility.

• Candidates need to demonstrate an ability to work well both independently and in a team environment by creating a positive working atmosphere and supporting each other to combine individual strengths to enhance team performance.