Personal Assistant

Makati, National Capital Region

Posted 9 days ago


Company:: Ergo Contract Phil Inc.
Company Description:: Ergo was the first to introduce Ergonomically designed chairs from Europe to the Asean market in 1986, and has been the leader in quality office furniture in the region ever since, growing and evolving through the years. As the very core of ergonomics is comfort and efficiency, such is the standard in which we innovate Ergo products. We build on the basic fundamentals of ergonomically designed furniture, and expand that philosophy to integrate fashion and style to create an excellent product. In this way we aim to manufacture the best quality furnishing solutions while finding the best value for any budget, The customer is always the priority. Ergo prides itself on its uncompromising premium service to compliment the reliable solutions with current design trends in their products. Ergo excels not only in its product design, but also in the overall customer experience. In turn, every project comes with our commitment to deliver total customer satisfaction with teamwork, integrity, and excellence.
Contract Type:: Full Time
Experience Required:: 2 years
Education Level:: Bachelor’s Degree
Number of vacancies:: 1

Job Description

The Personal Assistant will be responsible for managing the Office of the President, acting as a liaison between the President and key executives, and ensuring the smooth operation of daily activities. The job requires the incumbent to be 100% on site.

Act as the primary point of contact for the President, both internally and externally.
Manage the President's calendar, scheduling meetings, appointments, and travel arrangements.
Prepare and organize documents, reports, and presentations for the President.
Coordinate and facilitate internal and external communications on behalf of the President.
Conduct research and prepare briefing materials for the President's meetings and engagements.
Assist the President in managing and prioritizing requests for meetings, approvals, ensures follow-through with stakeholders.
Maintain confidentiality and handle sensitive information with discretion.
Handle special projects and assignments as directed by the President.

Behavioral Requirements:

Exceptional professionalism and integrity in handling confidential and sensitive information.
Strong interpersonal skills and the ability to build positive relationships with stakeholders.
Excellent communication skills, both verbal and written, with the ability to effectively interact with individuals at all levels.
Proactive and self-motivated, with the ability to anticipate needs and take initiative.
Strong problem-solving skills and the ability to prioritize tasks in a fast-paced environment.
Detail-oriented with a high degree of accuracy in work.

Qualifications:
Bachelor's degree in Business Administration, Communications, or a related field is preferred.
Proven experience as a Personal Assistant, Executive Assistant or similar role, preferably reporting directly to top-level executives.
Proficiency in Google Suite and Microsoft applications.
Familiarity with office management systems and procedures.
Knowledge of business etiquette and protocol.