Project and Property Manager

Job Title: Project & Property Manager
Location: Taguig City, Philippines (Head Office)
Employment Type: Full-time
Department: Real Estate / Project Management
Reports To: Head of Operations / Senior Management

Job Summary:
We are seeking a highly organized and results-driven Project & Property Manager to oversee the development, maintenance, and management of our retail properties and expansion projects across the Philippines. This role involves ensuring the timely execution of new store openings, refurbishments, and ongoing property maintenance. The Project & Property Manager will collaborate with various internal teams, external contractors, architects, and suppliers to ensure projects are completed on time, within budget, and to the highest standards.

Key Responsibilities:
Project Management:
- Lead and manage retail construction and renovation projects, ensuring adherence to timelines, budgets, and quality standards.
- Coordinate with architects, designers, contractors, and local authorities to ensure compliance with zoning laws, building codes, and regulations.
- Develop detailed project plans, including timelines, resource allocation, and cost estimations, and oversee their execution.
- Track and report on project progress, identifying and mitigating any risks or delays.
- Ensure all projects are delivered on-time, within scope, and within budget.
- Evaluate and select suppliers, contractors, and vendors; negotiate contracts and ensure compliance with agreements.
- Review project scope and documentation, ensuring all requirements are met.
- Perform regular site visits to monitor progress, quality, safety, and compliance.

Property Management:
- Oversee the day-to-day management and maintenance of retail properties, ensuring that facilities are in optimal condition.
- Manage lease agreements, renewals, and property-related negotiations with landlords and third-party service providers.
- Develop and implement cost-effective property maintenance programs, ensuring all assets are maintained per brand and operational standards.
- Coordinate with external vendors, including security, cleaning, maintenance, and landscaping teams.
- Address property-related issues or emergencies and work with relevant stakeholders to resolve them promptly.
- Monitor and control operational expenses and property budgets to ensure efficiency and cost savings.

Stakeholder Collaboration:
- Collaborate with senior management to define project goals, budgets, and timelines.
- Work closely with the retail operations and store planning teams to ensure seamless integration of property plans with retail strategies.
- Provide regular reports to senior management on project status, financials, and key performance indicators (KPIs).
- Ensure all projects and properties align with the company’s brand standards, aesthetics, and operational requirements.

Qualifications:
- Bachelor’s degree in Real Estate Management, Engineering, Architecture, or any related field.
- At least 5 years of experience in project management, construction, and property management—preferably in the retail, commercial, or real estate development industry.
- Strong knowledge of building codes, construction processes, and local regulations.
- Proven ability to manage and execute multiple projects simultaneously, with a focus on delivering quality outcomes within time and budget constraints.
- Experience managing relationships with external vendors, contractors, architects, and local authorities.
- Proficiency in project management software (e.g., MS Project, Primavera, or similar) and MS Office Suite (Excel, Word, PowerPoint).
- Excellent communication, negotiation, and interpersonal skills.
- Strong organizational and problem-solving abilities.
- Ability to work independently and collaborate effectively with cross-functional teams.

Preferred Attributes:
- Certification in Project Management (PMP or similar) is highly desirable.
- Experience in retail or commercial real estate management is a significant advantage.
- Knowledge of sustainable building practices and green certification processes is a plus.
- Strong analytical skills with a focus on cost control and risk management.
- Ability to adapt to a fast-paced, dynamic environment, and manage multiple projects at once.