Asst. Admin Manager Japanese Trading Company

Taguig city, National Capital Region

Posted 2 days ago

Company:: John Clements Recruitment Inc.
Company Description:: John Clements Consultants, the pioneer in Executive Search since 1974, has played a significant role in transforming thousands of Filipino and other Southeast Asian professionals into extraordinary leaders. Forty-seven years later, John Clements continues to offer superior services that included recruitment (from non-managerial to C-level positions), large scale staffing, RPO, outsourced staffing, overseas recruitment, leadership development training with digital learning platforms, 360-degree assessment and coaching all specially designed for our partners’ needs. Keeping ahead of the game in digitalization, we also invested in AI and Data Science. Working with CrossKnowledge, a global leader in digital learning solutions, and Zenger Folkman, enables John Clements to offer world-class talent development programs that elevate the leadership capabilities of professionals, transforming them into extraordinary leaders of change. Our “deep purpose” as a company is to build our country, uplift the lives of Filipinos, and develop successful leaders.
Contract Type:: Full Time
Experience Required:: 5 to 10 years
Education Level:: Bachelor’s Degree
Gender:: Any
Number of vacancies:: 1

Job Description

'Overview:
This is a full-time role for an Administrative Specialist. The main role is to assist the Admin Manager in overseeing day-to-day office operations. PIC or primary liaison with office administration to ensure compliance with safety and operational requirements. Identify office-related issues and coordinate maintenance requests effectively. Oversee space allocation and optimize office utilization.

Responsibilities:
1. Supervise and mentor a team of drivers, ensuring adherence to schedules and operational policies.
2. Monitor and manage the maintenance of the vehicle fleet, ensuring compliance with safety and regulations.
3. Develop and implement best practices for vehicle usage and driver performance.
4. Lead the purchase process for office supplies, equipment, and materials, ensuring cost-effective procurement.
5. Oversee inventory management and maintain accurate records of purchases.
6. Guide and support admin staff to enhance operational efficiency.
7. Implement and refine admin procedures to streamline office operations.
8 . Ensure compliance with company policies and relevant legal regulations concerning administrative functions.

≪Reason for Hiring≫ - Replacement [Current employee's last day is on December 13, 2024].

- Bachelor's degree in Business Administration, Management, or related field
- 3+ years of experience in an administrative role, with supervisory or asst. managerial responsibilities
- Strong organizational, communication, and interpersonal skills
- Proficiency in Microsoft Office and relevant office software
- Experience in vehicle management and procurement is a plus
- Strategic thinking and problem-solving abilities
- Team building skills
- Attention to detail and commitment to accuracy
- Ability to work independently and collaboratively

Working Days: Mon - Fri 8:00 AM - 5:00 PM
Interview Details: 2 to 3 Onsite Interviews