Accounts Payable Accountant

The Accounts Payable (AP) Supervisor is responsible for overseeing the end-to-end accounts payable process, ensuring accurate validation, processing, and settlement of company payables. This role requires strong leadership in managing AP operations, ensuring compliance with internal controls and regulatory requirements, and optimizing workflows to improve efficiency.

Key Performance Indicators
100% Accuracy of AP transactions (percentage of error-free invoices processed)
Timeliness of vendor payments (percentage of on-time payments)
100% Reconciliation completion (month-end and year-end accuracy)
100% Compliance with company policies and regulatory standards
100% Efficiency in resolving invoice/payment discrepancies
Duties:
1. Accounts Payable Processing and Management
● Supervises the end-to-end accounts payable process, ensuring accurate accounting, validation, and settlement of company payables.
● Reviews and approves invoice entries and payment transactions for accuracy and compliance with company policies.
● Monitors the scheduling and disbursement of vendor
payments to ensure timely processing.
● Oversees the reconciliation of accounts payable records with general ledger balances.
2. Cash Disbursements and Payments
● Prepares Cash Disbursement Vouchers (CDVc) to ensure proper documentation for disbursements.
● Prepares check vouchers for all accounts payable invoices to ensure accurate and timely payment processing.
● Processes check disbursement vouchers and check payments to meet financial obligations.
● Receives and monitors post-dated checks to ensure tmely processing when due.
3. Cost Savings and Cash Optimization
● Identifies and implements opportunities for payment-related cost-savings.
● Identify opportunities to grow excess cash (e.g., placing idle funds in ST instruments).
4. Compliance and Internal Controls
● Ensures adherence to company policies, internal controls, and regulatory requirements in accounts payable processes.
● Reviews documentation, including purchase orders, contracts, and invoices, to ensure accuracy and completeness.
● Identifies and resolves discrepancies in purchase orders, invoices, and payments in collaboration with relevant teams.
5. Team Leadership and Collaboration
● Provides guidance, training, and performance evaluations for accounts payable staff to ensure operational excellence.
● Collaborates with other departments to resolve issues related to invoices, payments, and documentation.
● Facilitates communication with vendors, addressing inquiries regarding payments and outstanding invoices professionally.
6. Reporting and Month-End/Year-End Closing
● Prepares and reviews accounts payable reports for management, ensuring accuracy and timeliness.
● Supports month-end and year-end closing processes by verifying accounts payable entries and providing necessary reports and documentation.
7. Documentation and Record Management
● Supervises the organization and maintenance of physical and digital accounts payable files for compliance and easy access.
● Ensures accurate record-keeping of vouchers, invoices, official receipts, and correspondence.
● Reviews and verifies employee expense reports, ensuring proper documentation and timely reimbursements.
8. Continuous Improvement and Process Optimization
● Identifies opportunities for improving accounts payable processes and implements efficient workflows.
● Stays updated on changes in accounting standards and industry best practices, ensuring processes remain compliant and effective.
Other Duties:
Performs other related duties that may be assigned from time to time.

Qualifications:
Must be a college graduate of BS Accountancy, Financial Management or its equivalent
Minimum of 5 years experience in accounting/finance particularly in AP, with at least 2-3 years in a supervisory role.
Strong understanding of accounting principles and practices
● Strong familiarity with accounting principles
● Excellent communication and problem-solving skills
● Ability to work independently and as part of a team
● With critical thinking skills
● Strong work ethic
● Ability to prioritize tasks and manage deadline
effectively
● Detail-oriented with high level of accuracy
● Flexible and highly adaptable

REPORTS GENERATED:
Accounts Payable Aging Report Vendor Payment Report
Invoice Processing Report
Monthly Accounts Payable Reconciliation Report Expense Report & Employee Reimbursement Report Cash Flow Impact Report (AP Forecasting Report) Compliance & Audit Reports
Monthly & Year-End Closing Reports
Discrepancy & Exception Reports