Finance And Admin Officer

Job Title: Finance and Admin Officer

Reports To: Finance and Admin Manager
Work Location: On-Site – Makati / Manila
Work Schedule: Monday to Friday, 9:00 AM – 9:00 PM
Employment Type: Full-Time

Job Summary
The Finance and Admin Officer is responsible for managing daily financial transactions and administrative functions, ensuring accurate documentation, compliance, and timely reporting. This includes preparation and recording of expenses, handling petty cash vouchers, supporting payroll, and overseeing office procurement and filing systems. The role is critical in maintaining internal financial discipline and operational efficiency.

Key Responsibilities
Finance and Expense Management
Prepare, record, and summarize all business expenses (utilities, supplies, payroll support, etc.)
Maintain and update the expense tracker with accurate categorization (e.g., Personnel, Admin, Operations)
Process disbursements and reimbursements with supporting documents
Monitor accounts payable and receivable, and maintain records of staff advances and liquidations
Prepare and submit weekly and monthly expense reports to the Finance Manager

Recording of Expenses
Ensure all expenses are encoded daily in the official tracker (Excel or Google Sheets)
Include complete details: date, payee, amount, category, payment method, VAT, and status (Paid/Unpaid)
Attach scanned or photographed receipts and ensure traceability of every transaction
Flag discrepancies, duplicates, or incomplete documents for review

Petty Cash Management
Issue and monitor petty cash vouchers for small or urgent expenses
Record all petty cash disbursements in the petty cash logbook and tracker
Ensure that each voucher has a complete set of receipts and is approved before reimbursement
Prepare replenishment reports and reconcile petty cash weekly with actual cash on hand

Administrative Support
Handle procurement of supplies and maintain updated inventory logs
File and organize financial and administrative documents (POs, ORs, billing statements, permits, contracts)
Assist in permit renewals, insurance filings, and compliance documentation
Coordinate with vendors and suppliers for payment processing and follow-ups
Compliance and Coordination
Support government filings and contributions (SSS, Pag-IBIG, PhilHealth)
Ensure audit-ready documentation and participate in internal audit preparations
Liaise with external accountants, service providers, and auditors when needed

Salary Offer is P25,000 to P30,000

Qualifications
Bachelor’s degree in Accountancy, Financial Management, or Business Administration
Minimum 3 years of experience in a finance and admin support role
Strong knowledge of PH statutory contributions and basic accounting
Proficient in Google Sheets / Excel; familiarity with Xero or QuickBooks is an advantage
Organized, detail-oriented, and comfortable with extended hours when needed