Remote Accounts Payable Specialist

Position Overview:

The Virtual Accounts Payable Specialist will be responsible for processing approximately 2,500 invoices and work orders per month using Propertyware, QuickBooks, and supporting systems. This role requires strong accounting fundamentals, high attention to detail, and excellent communication skills.

Key Responsibilities:

Review, verify, and process vendor invoices and work order charges in Propertyware

Manage the full A/P workflow from receipt to payment, ensuring accuracy and timeliness

Reconcile vendor statements, resolve discrepancies, and follow up on missing invoices

Post non-rent income and payment records into the appropriate accounts

Assist with bank reconciliations, financial reporting, and invoice audits

Maintain digital records in compliance with SOPs and accounting standards

Communicate with vendors and internal team members to resolve billing issues

Prepare check run and support payment processing through QuickBooks and Propertyware

Collaborate with the finance and property management teams to ensure job completion before payment approval

Required Skills & Qualifications:

2+ years of experience in accounts payable, bookkeeping, or general accounting

Strong knowledge of reconciliation, general ledger, and accounting workflows

Proficiency with QuickBooks, Microsoft Excel, and Google Sheets

Experience with Propertyware (or similar property management software) strongly preferred

Excellent attention to detail, accuracy, and organizational skills

Ability to manage high volumes of transactions while meeting deadlines

Strong written and verbal communication skills in a remote team environment

Self-starter with the ability to work independently and follow established procedures

Experience in property management or real estate is a strong plus

Software & Tools You’ll Use:

Propertyware

QuickBooks Online

Microsoft Excel & Google Sheets

Dropbox / Google Drive

Gmail, Zoom, and other communication tools

Skill Requirements
General Skills
Admin Support
Customer Service
Data Entry
Bookkeeping
Accounts Payable
Accounts Receivable
Reconciliation
General Accounting

Software Skills
Quickbooks
Microsoft Excel
Dropbox
GSuite

Property Management Software
Propertyware

Language Requirements
English (Native or Bilingual)