Remote Accounting Assistant

$5.00 – $12.00 per hour

Central to property management's financial operations, this role manages rental owner statements, accounts payable and receivable, and security deposit final accounting.

Key responsibilities include accurate invoice processing, tenant payment monitoring, and administrative support, such as portal management, ensuring efficient financial management and team support.

Rental Owner Statements

Generate and send monthly statements to rental owners on the first business day of each month.
Support the property management team with inquiries regarding owner statements.

Accounts Payable

Review all incoming invoices for accuracy and address any concerns with vendors or the property manager.
Accurately input invoices related to property expenses, ensuring accuracy in expense category and description.
Close work orders in the system once associated bills are processed.
Input invoices promptly to facilitate on-time vendor payments.
Collaborate with the property management team to assess tenant liabilities and update tenant ledgers accordingly.
Prepare and generate financial reports related to accounts payable for management review.
Process the billing of tenant placement fees to owners.
Issue timely notifications and reminders about accounting cut-off dates.

Accounts Receivable

Monitor and track reversed payments and returned checks.
Apply necessary NSF (Non-Sufficient Funds) and late fees to tenant ledgers.
Inform and work closely with the Assistant Property Manager on tenant communications regarding returned payments.

Administrative Tasks

Assist property management team with tenants/owners online portal access and payments/contributions.
Assist the operations team with the tenant collections process.
Assist with preparation of owner draw report and disbursements.
Assist with vendor payments.
Assist with the 1099 process for both owners and vendors at year end.
Ensure all invoices and documents are properly filed in the digital file vault.

Leadership

Collaborate closely with the internal team.
Fully utilize technology-based tools for efficiency.
Consistently uphold professional representation of the company.

Business Metrics

Meet/exceed individual and contribute to Property Management Department KPIs/metrics.

Skill Requirements

General Skills
Accounts Payable
Accounts Receivable
Bookkeeping
General Accounting
Data Entry

Software Skills
GSuite
Trello

Property Management Skills
Property Accounting
Rent Collections
Account Management

Property Management Software
Buildium