Administrative Assistant (Part-time)
Makati, National Capital Region
Posted 22 days ago
- Company:
- Remote Staff Contingency Staffing
- Company Description:
- Remote Staff Contingency Staffing connects businesses with skilled remote professionals for short-term, project-based, and ad hoc roles. Unlike traditional placements, these roles offer pure remote work with no benefits—ideal for freelancers and independent contractors seeking flexible, periodic assignments. ✅ Short-Term & Flexible – Work on projects that fit your schedule. ✅ Pure Remote Work – No office commitments, just work-from-home convenience. ✅ Diverse Opportunities – Gain experience across industries. ✅ Fast Placements – Get matched with businesses needing immediate support. Join our network and access on-demand remote work opportunities today!
- Contract Type:
- Part Time
- Experience Required:
- 1 year
- Education Level:
- Bachelor’s Degree
- Number of vacancies:
- 1
Job Description
SCHEDULE: Within Australian business hours
START DATE: ASAP
ROLE OVERVIEW
Our client, a dedicated psychologist specializing in trauma therapy, is seeking a highly organized and proactive Remote Administrative practice. This role is ideal for someone with strong attention to detail, excellent communication skills, and the ability to manage scheduling, invoicing, and email correspondence efficiently.
RESPONSIBILITIES
-Inbox Management: Organize and categorize emails, respond to inquiries, and flag important messages.
-Appointment Scheduling: Book and confirm client appointments via Halaxy, ensuring an optimized calendar.
-Invoice Follow-ups: Monitor outstanding invoices, send payment reminders, and track collections.
-Student Support: Assist in coordinating the schedule of a student psychologist, ensuring smooth appointment management.
-Basic Social Media Management (Optional): Upload posts and manage content on social media platforms (if within skill set).
-Communication Support: Engage with clients and organizations via email and WhatsApp to confirm bookings and payments.
-General Administrative Support: Assist with day-to-day operational tasks as required.
KEY QUALIFICATIONS
-Experience in administrative support, preferably in a healthcare or medical setting.
-Proficiency in Microsoft Office (Outlook, Word, Excel) and ability to quickly learn new software.
-Strong communication skills with confidence in following up on invoices and payments.
-Ability to work independently with minimal supervision.
-Prior experience with Halaxy or similar practice management software is a plus (training will be provided).
