Finance Supervisor (Quezon City)

POSITION TITLE
GRADE
CODE
FINANCE SUPERVISOR

S
DEPARTMENT
FINANCE
REPORTS TO
FINANCE MANAGER
SUPERVISES
Credit and Collection Assistant
Credit and Collection Supervisor

JOB INFORMATION AND KEY RESULT AREAS
The Finance Supervisor is primarily responsible in providing sound, objective and relevant financial data analysis concerning collection forecast and status as well as efficient cash management based on consolidated financial data. The position shall be equally responsible in ensuring effective implementation of company policies consistent with the vision, mission and core values of the company and achieve its performance, KRAs and KPIs.

Key Job Results include timely provision of status reports with analysis, compliance to set company financial standards which include report accuracy and data confidentiality, effective Records Management, cost-effective utilization of resources, effective people management and adherence to the policies of the company.
DUTIES, RESPONSIBILITIES AND ACCOUNTABILITIES
Prepares and sends statement of accounts and billings to clients;
Follows up status of receivables
Records MRT revenue both on manual and system-based recording;
Monitors MRT contract on the system;
Prepares collection and updates of aging of receivables;
Records paid invoices both manual and system-based recording;
Prepares and submits reports as required by the Management;
Occupancy per medium;
Collection forecast;
MRT status report;
MRT/MPI financial statement.
Process sales commission;
Validates and signs the following documents:
Supplier request for payment;
Representations;
Payroll-related payments;
Other forms of bank-negotiated payments.
Monitors cash flow;
Monitors fund status subject for replenishment;
Prepares documents pertaining to external Auditor’s requirement;
Coordinates with legal department on collection concerns;
Provides updates of collection to clients;
sets meetings with client for collection settlements;
Checks and monitors outputs of subordinates:
Checks status of ageing receivables;
Monitors notices sent on accounts with DLs;
Reviews report on revenue plotting, occupancy and collection status;
Checks billing invoices and its document requirement.
Accomplish personnel forms and submits on time;
Attends to internal meetings;
Applies established systems and procedures related to department operations;
Maintains records as may be assigned;
Performs other tasks:
Coordinates with provider on system concerns:
Creates additional customer/vendor code;
Prepares general ledger accounts;
Creates project names
Assists in other areas as may be applicable.
Prepares VAT report regularly;
Evaluates staff performance aligned with individual commitments and/or KRA/KPI;
Conducts performance coaching and feedback.
Monitors the progress of the agreed performance improvement areas.
Evaluates the performance of subordinates;
Recommends for approval personnel action and executes decision as may be assigned.
Takes accountability on the following matters:
Issued materials and equipment
System level of access and password confidentiality;
Client database and records exclusive to HDI;
Customer service level commitment
COMPETENCY REQUIREMENT
KNOWLEDGE:
aptitude for working with numbers – generally accepted accounting principles and their applications;
with updated understanding of current accepted accounting practices, policies and standards
working knowledge on accounting software, creation of spreadsheets, etc.
legal provisions in the conduct of business;
company policies and procedures;
people management concepts;
Basic customer relationship management concept
SKILLS:
computer proficiency – accounting software and its application
inter-personal skills – ability to harmoniously work with both internal and external contacts
organizational skills- ability to meet schedules and deadlines
Multi-tasking- in fast-paced operation
Strong analytical skills – utilizing relationship of numbers and deriving sound recommendations with the financial records on hand;
Equipment operation – ability to operate basic office machines, such as computer system, fax machine, scanner, printer, copier
priority skills – ability to manage tasks/workloads within the schedule of work or standard practices.
BEHAVIORAL STANDARDS: A Finance Supervisor shall exemplify and embody the core values of the company:
Live
Engages in wellness activities
Learn
Demonstrates openness in sharing information for co-employees to understand their procedures
Exudes a pleasant and happy disposition at work
Love
Eagerly responds to the needs/requests of co-employees particularly on work-related matters
Shows courtesy to others (i.e., greets good morning, says thank you, acknowledges receipt of emails, etc.)
QUALIFICATION:
Education:
College graduate in the field of Finance
A Certified Public Accountant
5. EXPERIENCE:
Minimum of three (3) years of relevant experience

*H-3/24/25