Sales Secretary (Mandaluyong)

SALES SECRETARY
Job Summary:
 The Sales Secretary is responsible for performing rouƟne administraƟve funcƟons such as
draŌing correspondence, organizing and maintaining paper and electronic files, or providing
informaƟon to callers.
Key Result Areas:
 Answer telephones and give informaƟon to callers, take messages, or transfer calls to
appropriate individuals.
 Greet visitors or callers and handle their inquiries or direct them to the appropriate persons
according to their needs.
 Create and enter necessary informaƟon for different documentaƟons into the Database.
 Use computers for various applicaƟons, such as Database inputs or word processing.
 Operate office equipment, such as fax machines, copiers, or phone systems.
 Set up and manage paper or electronic filing systems, recording informaƟon, updaƟng
paperwork, or maintaining documents.
 Operate electronic mail systems and coordinate the flow of informaƟon, internally or with other
organizaƟons.
 Schedule and confirm appointments for different stakeholders.
 Maintain scheduling and event calendars.
 Compose, type, and distribute meeƟng notes, rouƟne correspondence, or reports.
 Complete forms in accordance with company procedures.
 Locate and aƩach appropriate files to incoming correspondence requiring replies.
 Conduct searches to find needed informaƟon, using such sources as the Internet.
 Open, read, route, and distribute incoming mail or other materials and answer rouƟne leƩers.
 Review work done by others to check for correct spelling and grammar, ensure that company
format policies are followed, and recommend revisions.
 Make copies of correspondence or other printed material.
 Learn to operate new office technologies as they are developed and implemented.
 Arrange conference, meeƟng, or travel reservaƟons for office personnel.
QualificaƟons:
 Academic degree in Business or Office AdministraƟon, or related field
 Open for fresh graduates
 Professional experience in office administraƟon or secretarial work is an advantage
 Must have good wriƩen and oral communicaƟon skills
 Fast‐learner with new and different office and computer technologies is an advantage
Job Type: Full time

Ability to commute/relocate:
 Mandaluyong City: Reliably commute or planning to relocate before starƟng work (Required)
EducaƟon:
 Bachelor's (Required)
Experience:
 Secretarial: 1 year (Preferred)
 Office AdministraƟon: 1 year (Preferred)
Language:
 English (Required)

*B-3/20/25