Sales Secretary

Job Summary:
 The Sales Secretary is responsible for performing routine administrative functions such as
correspondence, organizing and maintaining paper and electronic files, or providing
information to callers.
Key Result Areas:
 Answer telephones and give information to callers, take messages, or transfer calls to
appropriate individuals.
 Greet visitors or callers and handle their inquiries or direct them to the appropriate persons
according to their needs.
 Create and enter necessary information for different documentations into the Database.
 Use computers for various applications, such as Database inputs or word processing.
 Operate office equipment, such as fax machines, copiers, or phone systems.
 Set up and manage paper or electronic filing systems, recording information, updating
paperwork, or maintaining documents.
 Operate electronic mail systems and coordinate the flow of information, internally or with other
organizations.
 Schedule and confirm appointments for different stakeholders.
 Maintain scheduling and event calendars.
 Compose, type, and distribute meeting notes, routine correspondence, or reports.
 Complete forms in accordance with company procedures.
 Locate and attach appropriate files to incoming correspondence requiring replies.
 Conduct searches to find needed information, using such sources as the Internet.
 Open, read, route, and distribute incoming mail or other materials and answer
 Review work done by others to check for correct spelling and grammar, ensure that company
format policies are followed, and recommend revisions.
 Make copies of correspondence or other printed material.
 Learn to operate new office technologies as they are developed and implemented.
 Arrange conference, meeting, or travel reservations for office personnel.
Qualifications:
 Academic degree in Business or Office Administration, or related field
 Open for fresh graduates
 Professional experience in office administration or secretarial work is an advantage
 Must have good written and oral communication skills
 Fast‐learner with new and different office and computer technologies is an advantage
Job Type: Full‐ me
Pay:
Php20,000.00 – Php23,000.00 per month
Benefits:
 Additional leave
 Company events
 Health insurance
 Life insurance
 Paid training
 Promo on to permanent employee
Schedule:
 Day shift
 Monday to Friday
Supplemental Pay:
 13th month salary
 Performance bonus
Ability to commute/relocate:
 Mandaluyong City: Reliably commute or planning to relocate before star ng work (Required)
Education:
 Bachelor's (Required)
Experience:
 Secretarial: 1 year (Preferred)
 Office Administration: 1 year (Preferred)
Language:
 English (Required)