Sales Secretary

Position: Sales Secretary
Work Location: Mandaluyong
Salary: 20,000–23,000
Work Schedule: Day shift, Monday to Friday

Job Summary:
• The Sales Secretary is responsible for performing routine administrative functions such as drafting correspondence, organizing and maintaining paper and electronic files, or providing information to callers.

Key Result Areas:
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Create and enter necessary information for different documentations into the Database.
• Operate office equipment, such as fax machines, copiers, or phone systems.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Schedule and confirm appointments for different stakeholders.
• Maintain scheduling and event calendars.
• Compose, type, and distribute meeting notes, routine correspondence, or reports.
• Complete forms in accordance with company procedures.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Conduct searches to find needed information, using such sources as the Internet.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Learn to operate new office technologies as they are developed and implemented.

Qualifications:
• Academic degree in Business or Office Administration, or related field
• Open for fresh graduates
• Professional experience in office administration on or secretarial work is an advantage
• Must have good written and oral communication on skills
• Fast‐learner with new and different office and computer technologies is an advantage

Benefits:
• Additional leave
• Company events
• Health insurance
• Life insurance
• Paid training
• Promo on to permanent employee
• Performance bonus

M4