Office Admin Assistant

We are seeking a highly motivated and detail-oriented Office Administrative Assistant to join our dynamic team in Makati. The ideal candidate will be a proactive and resourceful individual with excellent organizational and communication skills.

Key Responsibilities:

* Office Management:
Maintain a clean, organized, and welcoming office environment.
Manage office supplies and equipment inventory, ensuring adequate stock levels.
Coordinate office space usage and set up for meetings and events.
Assist with office maintenance, including troubleshooting minor equipment issues.

* Document Control:
Maintain accurate and up-to-date records, both digital and physical.
Implement and maintain efficient filing systems.
Monitor the movement of important documents.

* Administrative Support:
Prepare and distribute meeting minutes and follow up on action items.
Provide general administrative support, including answering phones, scheduling appointments, and running errands.
Assist with other administrative tasks as needed.

* Maintenance Coordinator:
Remotely oversee on-site caretakers, providing guidance and support.
Conduct canvassing and research for maintenance and repair projects.
Manage the procurement process for maintenance and repair materials and services.
Coordinate with contractors and vendors for repairs and maintenance work.

* Qualifications:
Proven experience as an Administrative Assistant or in Facilities Management (preferred).
Strong organizational and time-management skills.
Excellent communication and interpersonal skills, both written and verbal.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Experience with Google Sheets is a plus.
High level of attention to detail and accuracy.
Ability to work independently and as part of a team.
Proactive and resourceful with a strong work ethic.
Excellent communication and responsiveness via Viber or Telegram.