Executive and Administrative Assistant

Pasig City, National Capital Region
Posted more than 30 days ago
Logo Dempsey Resource Management , Inc.
Company:
Dempsey Resource Management , Inc.
Company Description:
We are an executive search company engaged in sourcing and referral of professionals in various fields. We do assist our client companies in the sourcing of competent and qualified candidates to fill up various job positions in their organization for direct hiring.
Contract Type:
Full Time
Experience Required:
5 to 10 years
Education Level:
Bachelor’s Degree
Number of vacancies:
1

Job Description

Education, Licenses and Certificates:
• Graduate of a any Business related course
Relevant Experience:
• At least five (5) years’ work experience in the same field

Duties and Responsibilities:
• Manage scheduling for company executive(s) including but not limited to Board Meetings, Annual Stockholders Meeting, Committee and Alignment meetings.
• Organize and prepare for internal and external high-level meetings, including gathering documents and attending to logistics of meetings
• Preparation of Executive presentation, correspondence and minutes of meetings.
• Answer and respond to phone calls, communicate messages and information to the executive
• Process administrative documentation requirements and maintain various records for company executive(s).
• Design and establish the company’s corporate governance framework, quality management system, ensuring compliance with legal, regulatory, and best practice standards.
• Create and review legal documents including but not limited to consultancy, partner and retainer contracts
• Coordinate legal requirements and concerns with appointed corporate legal counsel
• Responsible for inventory, purchase, replenishment and issuance of office supplies;
• Maintain supplies inventory by checking stock to determine inventory level, anticipating
needed supplies, placing, expediting orders for supplies and verifying receipt of supplies;
• Responsible for application and renewal of insurances, Business, Fire and Sanitary permits, and contracts for Trion facilities
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment & techniques;
• Process Visa Application and travel arrangements
• Complies with the proper operating procedures of the company safety and health regulations.
• Formulate systems, policies and procedures for the assigned scope of responsibility.
• Adheres to Policies/Procedures, Employee Code of Ethics and Conduct, and Corporate Governance regulations.
• Protects intellectual property, company proprietary and confidential information.
• Perform other duties & responsibilities as directed by the immediate supervisor
Salary:
₱45,000.00 Monthly