Accounts Payable (A/P) Specialist

The Accounts Payable Specialist is responsible for the processing AP transactions from medium to high complexity and task assigned by AP Team Lead.

He / she is responsible for the timely, accurate and complete processing and recording of payments of all vendor invoices by ensuring that all vendor invoices submitted by the departments are verified, reviewed, and approved by authorized approvers. The role is also responsible for ensuring that all vendor payments/expenses recorded in the general ledgers are correct, complete and accurate.

ROLES AND RESPONSIBILITIES

-Timely and accurate processing of vendor invoices in A/P database, diligently adhering
to company policies, procedures and controls. This includes identifying the payment
method, currencies, invoice due dates, compliance with various taxes and special flags
for specific vendors.
-Close monitoring of processed payments which includes following up appropriate
persons for any issues or discrepancies
-Ensure timely and accurate recording of expenditures to account ledgers/cost centers
and in compliance with the related taxes
-Performs regular reconciliation of vendor subsidiary ledgers against general ledger
-Prepares analyses of vendor account balances (i.e. monthly aging report)
-Timely and accurate preparation and filing of BIR returns
-Performs records management relative to the AP function in accordance with records
retention policies and procedures
-Proactively identify and recommend improvement of department’s operational
workflows, processes and controls.
-Participate in projects involving system implementation, process changes & upgrades
including participation in user acceptance testing, documentation of testing results
and participation in implementation phases as necessary.

QUALIFICATIONS

-Graduate of Business Administration, Finance Accounting or its equivalent
-CPA is preferred but not required

COMPETENCIES

-Proficient in Microsoft Office, including ability to operate computerized accounting
systems
-Strong attention to detail, documentation and analytical skills
-At least 1 year of relevant experience
-Understanding of internal controls especially in various accounts payable processes
and controls.