Payroll Team Lead - Hybrid

Summary of Job description about Contracting & Inhouse Payroll process approx. 500 Headcount & details breakup given in below

Pre-payroll

Post Payroll

Final Pay

Dispute Validation

13th month



Details breakup of Job description about Payroll process & Finance Process Job description

Payroll

Timekeeping Validation

Check all the Timekeeping on DTR vs Timekeeping Templates that needs to be uploaded on the system

Check if the Timesheets are all approved and has proper tagging.

Additional Instructions

Check email from Gio for Maternity Benefit

Adjustment from previous payroll

Reimbursements

Incentives

Pending payment due to the employees that needs to reflect on the upcoming payroll

Validation of Uploaded Payregister

Once uploaded I still need to validate the Payreg to make sure that the above additional are up in the system and non are missed. So far all adjustments are either missed from outside departments of missed from the resources

Preparing of Payroll for Internal Employees (Inhouse)

Securing the attendance

PID

New Hires

Additional Instructions

Validations

Pre-payroll

Validation of Pre – employment requirement-s send by HR making sure that the information in the system are correct in H2, JD, and the actual Files

H2 access – Making sure that all New hires (Inhouse) are provided with H2 access

Set up of H2 Account – Assignments of approver, Organization and Schedules

Validation – Making sure that the account is tested by the employees and all the approvers are correct.

Leaves – checking the leaves if updated (Normally checking my own account for this.)

Tendopay – Once received we need to process and share the SOA for upload in H2 to make sure that it is deducted in the current payroll run

Validate and approval in H2 of the additional Earnings that needs to be included in the current payroll Run.

Validation and Approval of Payroll Profile

Post Payroll

Every cutoff and final pay - sending of Pay Register ID Summary

Every last cutoff of the month

Sending of YTD

Sending of TS Status

Waiting for the Payroll release to also release the Payslip

Checking of Adjustments for the next run

SSS, Phic, and HDMF

Validation of SSS, Phic and HDMF every end of 2nd Cycle

Statutory Compliance – Connect to Gio for the issue and concerns regarding Statutory benefit informing him of the Ruling, procedure and best practice to process everything.

Final Pay

Signing of Clearance forms

Validation of Tendopay before signing the clearance.

Making sure that all assets and other payables are either issued with ATD or returned to the company

Receiving of final pay list

Need to check all the employees listed if they are entitle to received the final on the current run

Securing the Last TS from HRBP

Validation of the FP Computation vs H2 computation

Identify the difference in computation.

Signing of 2316

Once ready we need to sign the BIR 2316 per employee.

Making sure all the figures in 2316 are balance with what are presented in the FP Computation.

Dispute Validation

I normally call the inhouse employees that has Disputes.

If valid we need to explain:

Why we have the dispute (Normally system issue or system usage)

If not Valid

Need to explain to the employee with DOLE ruling back up

13th month

Need to complete Jan – Nov Payroll

Prepare the YTD

Validation of YTD (Make sure that all employees are active and entitle to 13th month pay)

Computation of 13th month pay

Validation per employee per Payroll Group

Annualization

Prepare YTD

Computation of annual Tax per employee

Comparing actual deducted to annual tax

Identify the Tax Refund per employee

2316 from previous employer

Visit the BIR for the application

Preparation of 1601

Submission