Admin and Facilities Manager

Responsibilities:
Facilities Management:
• Manage all aspects of office facilities, including maintenance, repairs, renovations, and
safety protocols.
• Coordinate with external vendors and contractors for facility-related projects.
• Ensure compliance with health and safety regulations and emergency procedures.
• Oversee office security systems and protocols.
Administrative Support:
• Supervise administrative staff and allocate tasks to ensure efficient operations.
• Handle office logistics, such as supplies inventory, equipment maintenance, and space
utilization.
• Assist in scheduling and coordinating meetings, appointments, and travel
arrangements.
• Manage office budgets and expenses, and prepare reports as needed.
Vendor and Contract Management:
• Negotiate contracts and service agreements with vendors and suppliers.
• Monitor vendor performance and ensure service level agreements are met.
• Source and evaluate new vendors for cost-effectiveness and quality.
Employee Support:
• Act as a point of contact for employees regarding office-related inquiries and issues.
• Support new employee onboarding processes related to facilities and office setup.
• Foster a positive office culture through effective communication and responsiveness.
Event Coordination:
• Plan and coordinate office events, meetings, and gatherings.
• Arrange catering, audiovisual equipment, and other event logistics.
Qualifications:
• Proven experience (5+ years) in facilities management, office administration, or related
field.
• Experience in supporting a medium to large BPO company is desired
• Strong organizational and multitasking skills with the ability to prioritize tasks.
• Excellent interpersonal and communication skills.
• Proficiency in office software and web tools.
• Knowledge of health and safety regulations and facilities management best practices.
• Bachelor's degree in business administration, facility management, or related field
preferred.