Executive Secretary (Office of CEO)

Job Duties and Responsibilities
• Able to move projects and tasks forward, coordinating various team members
• while staying aligned with the business mandate
• A highly organized and detail-oriented
• Highly effective administrative support to senior executives
• Superior time management skills, able to prioritize and multi-task ensuring timely completion of projects
• Proficient in Microsoft Office suite
• Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports are assigned
• Other related tasks may be assigned from time to time

Secondary Duties and Responsibilities
• Manage Chairman's line of credit payments, checking accounts, safe deposit box, reconcile bank statements and submit monthly balance sheets to Finance Department;
• Performs personal duties for Chairman including maintaining four residences, purchasing personal items, and securing loans; and
• Performs other administrative tasks may assigned from time to time.