Recruitment Assistant

Recruitment Assistant
I. BASIC PURPOSE
 Responsible for endorsing qualified candidates, mainly from Boarding Houses, based
on the specified requirements of the Principal, as conveyed by the Crewing Managers,
within the set timeline.
 Also performs other functions or participates in adhoc projects as may be assigned
from time to time.
II. ORGANIZATIONAL SCOPE
Organizational Unit : Crewing
Reports to : Recruitment Manager
Supervises : None
III. MAJOR RESPONSIBILITIES
BUSINESS PROCESS
Competencies Performance Measure
1. Resource
Management

 Utilizes assigned company resources ensuring that expenses are
within departmental budget.

2. Computer and
Business
Systems
Application

 Utilizes relevant system according to standard procedures to
ensure efficient and effective management of the same.

3. Sourcing and
Pooling of
Applicants

 Assists in sourcing for qualified applicants based on the
specified requirements of the Principal.
 Assists in maintaining a pool of qualified applicants via the
crewing system to ascertain availability of candidates at any
given time.

4. Shortlisting of
Candidates/
Job Matching

 Assists in shortlisting candidates based on the requirements of
the Principal to ensure that applicant qualifications match the
job specifications, prior to endorsement to the concerned
Crewing Manager.

5. Screening of
Applicants

 Assists in conducting preliminary screening to shortlisted
candidates to ascertain authenticity of information recorded in
the database.
 Checks pre-employment documents submitted by candidates
relative to their authenticity and completeness.
 Ascertains that candidates undergo the mandatory pre-
employment examinations.
 Conducts character checking with the candidate’s former
agency/employer in relation to the candidate’s personality,
working habits and disposition.
 Endorse candidates to concerned unit for technical interview.

6. Facilitation of
Reports
Preparation

 Prepares and submits reports on candidate status and
recruitment statistics are prepared and submitted as required.
7. Communication  Regularly communicates to concerned individuals updated,

complete, accurate and relevant information.

8. Process
Improvement

 Formulates ideas to improve work processes within and outside
work scope.

9. Quality, Safety  Performs work within the standards of the company’s Quality

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& Security
Standards
Consciousness

Management System and Information Security System.

10. Customer Focus  Establishes and maintains meaningful business relationships
with both internal and external customers to facilitate effective
and efficient service delivery.

HUMAN RESOURCES
Competencies Performance Measure
1. Leadership  Takes an active role in project teams or group activities to

ensure meeting goals and objectives.

2. Teamwork and
Collaboration

 Maintains harmonious and professional working relationship
within the department and with other members of the
organization through participation and contribution to team
activities and processes.

3. Adherence to
Company
Policies and
Ethical
Practices

 Demonstrates unquestionable integrity and honesty in all
dealings with both internal and external partners / customers.
 Complies with government legislations and company policies.

SELF-DEVELOPMENT
Competencies Performance Measure
1. Individual
Learning

 Attends relevant training programs and developmental activities,
as planned, ensuring completeness of forty training hours per
year.
 Formulates and carries out steps on application for learning to
aid in personal career development.

IV. QUALIFICATION REQUIREMENTS
 Minimum education requirement : 4 year College graduate
 Ideal education requirement : any Behavioral course graduate
 Minimum job-related experience : 1 year
 On-the-job training required : 6 months