Talent Acquisition Assistant

Job Description

Position Summary: Conducts initial HR pre-screen interview, HR interview, and schedules and administers HR pre-employment tests. Administers Applicant Tracking System, updating applicant status accurately and timely. Administers recruitment assessments and retrieves exam results. Provides real-time feedback to applicants. Oversees the application process and pre-employment requirements including ensuring applicants read and understand job descriptions, auditing applicant tracking system on release information for applicant data, and maintaining all applications. Assists in preparing files of new hires. Participates in job fairs and assists in the implementation of recruitment initiatives.

Essential Duties & Responsibilities:
(Please quantify each with a % of time spent on each duty and responsibility – must add up to 100%)

 90% - Conducts initial HR pre-screen interview, HR interview, and schedules and administers HR pre-employment tests
• Administers Applicant Tracking System, updating applicant status accurately and timely.
• Administers recruitment assessments and retrieves exam results.
• Provides real-time feedback to applicants.
• Oversees the application process and pre-employment requirements including ensuring applicants read and understand job descriptions, auditing applicant tracking system on release information for applicant data, and maintaining all applications.
• Participates in job fairs and assists in the implementation of recruitment initiatives.
• Assists in preparing files of new hires..
 5% - Maintain accuracy and confidentiality of recruiting files located in HR..
 5% - May perform other related duties and responsibilities as assigned and/or required.

Working Conditions and Physical Requirements:
 This is a general office environment position.
 Employee has limited walking requirements.
 Answers telephone calls, uses personal computer and other business machines extensively, which requires the ability to apply finger dexterity. Individual bends, reaches, pushes and pulls file drawers to file records and reports.

 Equipment Used: Personal computers/video display terminal (including mouse, external hard drives, etc.), printers, scanners, copiers, facsimile, telephones and other commonly used office accessories/equipment. Equipment may require set-up, adjustments or other procedures in order to maintain or meet company requirements.

 Physical Requirements: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

 Physical Activities: Talking - Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to others accurately, loudly or quickly. Hearing - Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound. Repetitive Motions - Making substantial movements (motions) of the wrist, hands, and/or fingers.

 Visual Acuity: The incumbent is required to have close visual acuity to perform an activity such as: preparing and analyzing figures; transcribing; viewing a computer terminal; and/or extensive reading.
Job Specifications

Education and/or formal training:
 High school diploma, GED, or equivalent experience required.

Knowledge, Skills and Abilities:
KSAs Common to All JDs:
 Fluent in verbal and written English.
 Able to multi-task, have demonstrated organizational, detail orientation, prioritization skills and time management skills to ensure that work related activities are completed in an accurate and timely manner.
 Ability to work effectively in a team oriented, high demand and fast paced environment.
 Ability to maintain high level of confidentiality and work with highly sensitive data and information.
 Solid communication skills to effectively deal with various levels of management, staff and/or outside contacts.
 Demonstrated interpersonal skills to work effectively in a team environment and maintain a professional and positive manner.
 Effective listening skills to ensure understanding of instructions and directions and effectively communicate progress and problems to co-workers and management.
 Familiarity a variety of office equipment, standard software packages and application and use of personal computers to include the Microsoft Office suite of products.

KSAs Non-exempt related positions:
 Must have basic math, reading and writing skills to be able to count, read instructions and document necessary paperwork.

Other position Considerations:
 Travel may be required to attend work related meetings and training sessions.
 May be required to work a flexible schedule that provides needed coverage for customer service levels and/or time-sensitive projects. Incumbent must be able to support operations which are opened weekends and evenings. All employees must be willing to work all shifts, overtime, holidays and emergency shifts as required.
 Able to maintain a regular work schedule to meet the needs of the business.
 Required to read and follow all company policies and procedures.
 Support and model the company values.