Accounts Payable Specialist

We are looking for a detail-oriented and reliable Accounts Payable Specialist to join our Finance team. This role is responsible for ensuring the accurate and timely processing of vendor invoices, employee reimbursements, and other payables in compliance with internal company policies and industry standards.

Duties and Responsibilities:
1. Receive, review, and verify invoices and payment requests for accuracy, approvals, and compliance with company policies.
2. Match purchase orders, receiving documents, and invoices for goods and services.
3. Process payments to vendors, suppliers, and service providers, ensuring correct amounts and terms.
4. Maintain and reconcile the accounts payable ledger to ensure that all payments are accounted for and properly posted.
5. Respond to vendor inquiries and resolve discrepancies in a timely and professional manner.
6. Reconcile vendor statements and follow up on outstanding items.
7. Process employee reimbursements, travel and expense reports in compliance with company policies.
8. Assist in month-end closing by preparing accounts payable reports and accruals.
9. Maintain organized digital and physical filing of invoices, payment records, and supporting documents.
10. Coordinate with the purchasing, receiving, and other relevant departments to resolve invoice discrepancies.
11. Support internal and external audits by providing necessary documentation and explanations.
12. Monitor aging reports and ensure timely payments to maintain good supplier relationships.

Qualifications, Skills and Experience:
1. Bachelor’s degree in Accounting, Finance, or a related field preferred.
2. At least 2 years of experience in accounts payable, preferably in the hospitality or service industry.
3. Familiarity with hospitality accounting systems
4. Strong knowledge of basic accounting principles and accounts payable procedures.
5. Proficient in Microsoft Excel and accounting software.
6. Excellent organizational and time-management skills.
7. High attention to detail and accuracy.
8. Strong interpersonal and communication skills.