Purchasing Assistant

We are looking for a Purchasing Assistant who will play a vital support role in the procurement of goods and services essential to daily operations in the hospitality industry. This includes sourcing items for food and beverage, housekeeping, maintenance, and guest services.
The role ensures that all purchasing activities are conducted efficiently, accurately, and in compliance with company policies and supplier agreements. The ideal candidate is detail-oriented, organized, and capable of supporting a fast-paced hospitality environment.

Duties and Responsibilities:

1. Assist the Purchasing Head in sourcing suppliers and obtaining price quotations.
2. Create and process purchase orders for various departments (kitchen, housekeeping, front office, etc.).
3. Track and follow up on order deliveries to ensure timely arrival and quality of goods.
4. Maintain accurate records of purchases, pricing, delivery schedules, and inventory levels.
5. Liaise with internal departments to determine purchasing needs and specifications.
6. Conduct market research to compare pricing and identify cost-saving opportunities.
7. Inspect and verify delivered goods against purchase orders and quality standards.
8. Coordinate with finance for invoice reconciliation and payment processing.
9. Ensure compliance with procurement procedures and hospitality service standards.
10. Build and maintain strong relationships with vendors and service providers.

Qualifications, Skills and Experience:

1. Bachelor's degree in Business Administration, Hospitality Management, or a related field.
2. At least 1–2 years of experience in purchasing or procurement, preferably in the hospitality industry
3. Strong organizational and time management skills
4. Excellent communication and negotiation abilities
5. Proficiency in MS Office and procurement systems.
6. Knowledge of hotel operations and product categories (e.g., F&B, linens, cleaning supplies).