Purchasing Officer - experience in outsourced services - Urgent

1. Procurement Planning and Strategy

Identify the company’s procurement needs in collaboration with project and operations teams.
Develop purchasing strategies aligned with business goals.
Forecast demand to maintain optimal inventory levels.
2. Supplier Sourcing and Management

Identify and evaluate potential suppliers based on quality, price, delivery, and service.
Maintain a preferred vendor list and build strong supplier relationships.
Negotiate terms and pricing with vendors to achieve cost savings.
3. Purchase Order Management

Prepare and issue purchase orders (POs) in accordance with company procedures.
Track and manage POs from issuance through delivery and payment.
Ensure all orders comply with company policies and contractual terms.
4. Budget and Cost Control

Monitor purchasing budgets and help reduce procurement costs without compromising quality.
Analyze market trends to anticipate material price fluctuations.
Review invoices and compare with POs and delivery receipts to ensure accuracy.
5. Contract and Compliance Management

Draft, review, and manage procurement contracts and service level agreements (SLAs).
Ensure compliance with company policies, legal requirements, and ethical standards.
Address and resolve any contractual disputes or supplier issues.
6. Inventory and Logistics Coordination

Coordinate with warehouse and logistics teams to ensure timely receipt and storage of goods.
Monitor inventory levels and ensure timely replenishment.
Assist in stock audits and reconciliations.
7. Reporting and Documentation

Maintain accurate records of purchases, pricing, and supplier performance.
Generate regular procurement reports for management review.
Analyze procurement data to identify opportunities for improvement.
8. Cross-Functional Collaboration

Work closely with finance, operations, project managers, and administrative teams.
Support project needs by ensuring timely procurement of necessary services and materials.
Participate in vendor evaluation and performance review meetings.
Educational Qualifications:

Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Logistics, or a related field.
A diploma or certificate in purchasing or supply (e.g., CIPS, CPSM) is often preferred or required.
Professional Certifications (optional but advantageous):

CIPS (Chartered Institute of Procurement & Supply)
CPSM (Certified Professional in Supply Management)
CSCP (Certified Supply Chain Professional)
Lean Six Sigma (for process optimization knowledge)
Experience:

2–5 years of experience in procurement, preferably in a service-based or outsourcing environment.
Experience with vendor management, contract negotiation, and purchase order systems.
Technical Skills:

Proficiency in procurement software (e.g., SAP, Oracle, Zoho, Coupa, or similar ERP systems).
Strong knowledge of MS Office (especially Excel and Word).
Understanding of inventory management and logistics coordination.
Key Competencies and Soft Skills:

Strong negotiation and analytical skills.
Excellent communication and interpersonal abilities.
Good organizational and time management skills.
High attention to detail and ability to work under pressure.
Ethical judgment and knowledge of compliance standards.
Job Type: Full-time

Schedule:

10-hour shift
8-hour shift
Work Location: In person