Admin Assistant (Reliever)

Job Summary

The Admin Assistant is responsible for the performance and monitoring of a wide range of administrative and office support activities to ensure efficient day-to-day office operation.

Duties and Responsibilities

Permits and Licenses
· Secure government and regulatory permits, licenses and other related documentation on a timely basis through preparation, processing and submission of documentary requirements and monitoring of filing deadlines to comply with local laws and regulations applicable to the Company.

Transportation and Communication
· Arrange travel and transportation booking, which includes Visa and passport processing assistance, land, sea and air transportation, temporary accommodation and other related services, to support out-of-office business transactions.
· Accommodate visitors of the Company, answer and transfer incoming calls, assist overseas outgoing calls, open, sort and distribute incoming correspondence, log and monitor outgoing documents and monitor and manage the Company-provided mobile phones to maintain efficient internal and external communication with employees and business partners.
· Schedule and coordinate meetings and events for Executive Personnel with local and foreign business partners to support executive transactions.

Staff House
· Manage occupancy, monitor compliance to related policies and procedures and provide cost-efficient recommendations related to the Company’s staff houses to enable increased productivity of employees through the provision of suitable alternative lodging.

Office Administration
· Direct the day-to-day activities of the Messenger and Utility Staff to facilitate the efficient performance of the messenger and housekeeping functions
· Monitor and maintain the cleanliness, sanitation and proper working condition of the office premises, furniture, fixtures and equipment to provide a good working environment to the office employees.
· Issue, monitor and request for office and admin supplies and medical supplies to facilitate work processes utilizing the Company’s resources and provide first-aid medication to employees, respectively.
· Outsource, coordinate with and manage cost-efficient service-providers such as security agency, office equipment maintenance, service vehicle repairs, telecommunication, staff house, and other admin-related services, to facilitate admin processes and support business operations.
· Prepare and monitor payment requests related to Admin transactions to sustain business transactions with the Company’s business partners.

Department
· Systematically store and maintain files related to Admin transactions and support documentation requirements of other departments to ensure completeness of records and to provide easy access to reference.
· Assist in the creation and implementation of policies related to Administration, which includes document control, communication, staff house, office supplies, service vehicles and other related transactions, for the efficient and effective performance of admin processes and to ensure controls are in place.
. Perform ad-hoc tasks that may be assigned from time to time to provide support to the department and the Company.

Qualifications:

Bachelor's degree of business administration or any four year related course
Required skills: Well-versed in communications and activities management
At least 1 to 3 years' experienced in related field is required for this position.
With sociable personality
Attention to details
Knowledgeable in using MS Office
Willing to start immediately
Amenable to work in Makati City
Open for Fresh Graduate