Office Admin

Office Operations Management:

Oversee the day-to-day operations of the office to ensure a clean, organized, and efficient working environment.

Maintain office supplies inventory by ordering new materials as needed and tracking usage.

Manage the office's physical and digital filing systems to ensure all documents are up to date and properly archived.

Ensure the office is properly equipped with necessary technology (e.g., printers, phones, computers) and troubleshoot minor technical issues.

Administrative Support:

Provide general administrative support to team members and management.

Schedule appointments, meetings, and conferences.

Prepare and distribute meeting agendas and minutes.

Assist with preparing presentations, reports, and other documents as needed.

Communication Management:

Serve as the first point of contact for visitors and phone inquiries, answering questions and directing them to the appropriate department or person.

Coordinate and schedule internal and external meetings, including travel arrangements if necessary.

Manage incoming and outgoing mail, emails, and packages.

Record Keeping and Documentation:

Maintain accurate records of office expenses, invoices, and other documents.

Ensure compliance with company policies and legal regulations regarding document management.

Assist with maintaining confidential files and sensitive information.

Facility Coordination:

Oversee the maintenance and cleanliness of office facilities.

Coordinate with vendors for office repairs, cleaning services, and maintenance needs.

Ensure health and safety standards are met within the office environment.

Client and Employee Interaction:

Greet clients, vendors, and guests, offering excellent customer service.

Assist employees with administrative tasks, such as forms, scheduling, and general inquiries.

Help onboard new employees, ensuring they have all necessary equipment and information to start.

Event Coordination:

Assist in organizing office events, such as team-building activities, corporate parties, and conferences.

Order catering, arrange event logistics, and ensure all event needs are met.