Finance and Admin Officer

The Finance and Admin Officer is responsible for managing daily financial transactions and administrative functions, ensuring accurate documentation, compliance, and timely reporting. This includes preparation and recording of expenses, handling petty cash vouchers, supporting payroll, and overseeing office procurement and filing systems. The role is critical in maintaining internal financial discipline and operational efficiency.

Work Location: On-Site – Makati / Manila
Work Schedule: Sunday to Friday, 9:00 AM – 9:00 PM
Employment Type: Full-Time
Salary Offer: 25,000 to 30,000

Key Responsibilities
Finance and Expense Management
* Prepare, record, and summarize all business expenses (utilities, supplies, payroll support, etc.)
* Maintain and update the expense tracker with accurate categorization (e.g., Personnel, Admin, Operations)
* Process disbursements and reimbursements with supporting documents
* Monitor accounts payable and receivable, and maintain records of staff advances and liquidations
* Prepare and submit weekly and monthly expense reports to the Finance Manager

Recording of Expenses
* Ensure all expenses are encoded daily in the official tracker (Excel or Google Sheets)
* Include complete details: date, payee, amount, category, payment method, VAT, and status (Paid/Unpaid)
* Attach scanned or photographed receipts and ensure traceability of every transaction
* Flag discrepancies, duplicates, or incomplete documents for review

Petty Cash Management
* Issue and monitor petty cash vouchers for small or urgent expenses
* Record all petty cash disbursements in the petty cash logbook and tracker
* Ensure that each voucher has a complete set of receipts and is approved before reimbursement
* Prepare replenishment reports and reconcile petty cash weekly with actual cash on hand

Administrative Support
* Handle procurement of supplies and maintain updated inventory logs
* File and organize financial and administrative documents (POs, ORs, billing statements, permits, contracts)
* Assist in permit renewals, insurance filings, and compliance documentation
* Coordinate with vendors and suppliers for payment processing and follow-ups

Compliance and Coordination
* Support government filings and contributions (SSS, Pag-IBIG, PhilHealth)
* Ensure audit-ready documentation and participate in internal audit preparations
* Liaise with external accountants, service providers, and auditors when needed

Qualifications
* Bachelor’s degree in accountancy, Financial Management, or Business Administration
* Minimum 3 years of experience in a finance and admin support role
* Strong knowledge of PH statutory contributions and basic accounting
* Proficient in Google Sheets / Excel; familiarity with Xero or QuickBooks is an advantage
* Organized, detail-oriented, and comfortable with extended hours when needed

NOTE: THIS IS DIRECT HIRE AND NOT UNDER AGENCY