Accounting Staff

Job Overview:
The Accounting Assistant is a versatile role responsible for managing both financial and administrative functions at Body Mechanic Active Therapy Clinic. This position will focus on purchasing and billing, while also handling general accounting tasks and supporting administrative needs.

Key Responsibilities:
*Purchasing and Inventory Management:
- Source and purchase supplies, equipment, and materials required for clinic operations.
- Manage vendor relationships, negotiate contracts, and maintain supplier records.
- Monitor inventory levels and ensure timely replenishment to avoid stockouts.
- Track incoming and outgoing supplies and maintain an updated inventory database.

*Billing and Collections:
- Prepare and issue invoices to clients, ensuring accuracy in billing details.
- Track and follow up on outstanding payments and overdue accounts.
- Coordinate with the reception team to ensure services are billed accurately.
- Prepare billing reports and provide status updates on collections to management.

*Accounts Payable and Receivable:
- Record and process payments to vendors, ensuring timely disbursements.
- Verify and reconcile invoices with purchase orders and delivery receipts.
- Manage and track receivables, applying payments accurately in the system.
- Support cash flow by following up with clients on payments and addressing discrepancies.

*Financial Record-Keeping:
- Maintain and organize financial records, ensuring accuracy and compliance.
- Assist with monthly and year-end financial closing activities.
- Prepare financial reports related to purchasing and billing for management review.
- Ensure that all financial transactions are properly documented and filed.

*Administrative Support:
- Provide general administrative support to the Finance and Admin departments.
- Handle phone calls, emails, and correspondence related to purchasing and billing.
- Assist with admin as needed, ensuring smooth daily operations.
- Support other departments with financial data and reports as required.
- Compliance and Process Improvement:
- Ensure that purchasing and billing procedures comply with company policies and regulations.
- Identify and implement process improvements to enhance efficiency in purchasing and billing.
- Stay updated on industry standards and best practices in procurement and billing.

General Office Duties:
- Maintain a clean and organized reception area and office environment.
- Perform other administrative tasks as assigned by the Office Manager or Clinic Director.
- Provide backup support to other team members in the department.