Office Staff

Job Summary:

As an Administrative Staff member, you will play a key role in supporting the smooth operation of the office by performing various administrative and clerical tasks. The position is ideal for a college graduate looking to develop their career in office administration and gain experience in a professional environment. You will work closely with management and other departments to help maintain efficient office operations.

Key Responsibilities:

Answer and direct phone calls, emails, and other inquiries in a professional manner.
Greet and assist visitors, ensuring they are directed to the appropriate department.
Schedule appointments, meetings, and maintain calendars for office staff and management.
Manage office supplies, ensuring inventory levels are maintained and orders are placed as needed.
Prepare and edit correspondence, reports, presentations, and other documents.
Maintain and organize physical and digital filing systems, ensuring all records are accurate and up-to-date.
Assist with the coordination and planning of company events or meetings, including logistics and preparation.
Perform data entry and assist with maintaining internal databases and spreadsheets.
Take meeting minutes, prepare agendas, and distribute materials.
Assist in other ad-hoc tasks as needed by the team or management.

Requirements:

Education: Bachelor’s degree in any field (preferably in Business Administration, Communication, or related disciplines).
Skills:
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Good written and verbal communication skills.
Strong organizational and multitasking abilities.
Ability to work both independently and as part of a team.
Attention to detail and the ability to prioritize tasks effectively.
Experience: Previous administrative experience (internships or part-time roles) is a plus but not required.
Personal Attributes:
A proactive attitude and willingness to learn.
Friendly and approachable with strong customer service skills.
Strong work ethic and professional demeanor.

Working Conditions:

Full-time position, Monday to Friday.
Office-based role; may require occasional overtime based on company needs.