Sales Administrative Assistant

JOB DESCRIPTIONS:

Sales
• Creates and processes sales orders in NAV, including returns and order changes.
• Coordinate with customers regarding order status and resolve related issues.
• Achieve and maintain targets for consumables sales.
• Create analytics on equipment sales based on purchase orders closed in HubSpot.
• Generate consumables sales reports for healthcare and graphics to monitor
performance and strategize for increased sales.
• Submit weekly or monthly equipment sales reports to the AVP/VP.
• Manage consumable inventory, avoid understock or overstock, and initiate necessary
purchases.

Internal / Administrative
• Check, validate, and review payment requests and liquidation reports from the Product
& Sales Team.
• Book travel, and hotel accommodations and arrange transportation and meals for the
Sales & Product Team and third-party personnel.
• Liquidate all initiated transactions and ensure timely submission to Accounting.
• Process and request payment for Admin & JV Accounts’ internet and phone billings on
time.
• Process payments for law offices handling company trademarks, ensuring all required
documents are submitted for smooth applications.
• Process payment for Hi-Q Clinic’s rent and electricity bills.
• Coordinate with and request supplies and items from Purchasing for JV Accounts,
ensuring timely delivery.
• Ensure enough stock of office supplies.

Accreditation
• Prepare necessary documents for customer accreditation.
• Ensure proper filing and documentation to streamline the accreditation process.
• Collaborate with other departments to complete accreditation requirements.

Demo Coordination
• Coordinate with Sales and Product Teams regarding demo details.
• Request transfer orders for demo items from the warehouse to personnel staging the
machine.
• Maintains accurate documentation for demo items and customer details.
• Coordinate with logistics for demo unit deliveries and pull-outs.
• Update and track demo items’ status, quantity, and functionality.
• Communicate with customers to address demo schedule changes and ensure
security/entry protocols are followed.

Bidding
• Develop and maintain a bidding schedule and tracker for upcoming projects.
• Update Google Drive with technical specifications and bidding documents.
• Prepare bidding documents according to procuring entity checklists.
• Ensure accuracy in bidding documents to avoid disqualification.
• Conduct the final review of bidding documents with the sales team.

Client Relations Management
• Assist Sales in creating and updating deals.
• Create and monitor tickets for engineers or IT for demo unit pull-outs and staging.
• Develop reports and dashboards for Sales, CIT, and Product Teams for quarterly business
reviews.

JOB REQUIREMENTS:
• A graduate of Bachelor’s Degree in any courses (Preferably Accounting/Business Course)
• At least 2-3 years of relevant proven experience
• Proficiency on Excel
• Letter writing
• NAV/SAP experience is a plus
• Excellent verbal and written communications skills.
• Experience in exercising discretion and confidentiality with high accountability.
• Excellent organizational skills
• Open for Fresh Graduates

SALARY BUDGET: Php20,000.00 – Php25,000.00 per month
LOCATION: Head Office: 10 Evangelista ave., Santolan, Pasig City