Document Controller

1. Implements and maintains document control processes and procedures.
2. Develops and maintains the Document Management System.
3. Manages all flows of documents either in electronic form or on paper support.
4. Ensures Document Management accordingly to established procedures or standards (documents’ numbering, formats, issuance, review, dispatch, recording and archiving)
5. Maintains and manages electronic and hard copy documents as required.
6. Process incoming documentation (registration in the QMS, internal distribution, archiving)
7. Process outgoing documentation (transmit to Client and Suppliers /3rd parties)
8. Make sure that controlled copies of latest approved documents are distributed internally and externally (Clients and Suppliers)
9. Ensures control and coordination of projects documentation and data.
10. Ensures all drawings/documentation are correctly identified, distributed and file/stored.
11. General document control activities such as photocopying, scanning, analysis of supplier’s documents compliance with Project standards regarding numbering and all other aspects related to document quality.
12. Assistance in the preparation, collation and issue of reports and registers as may be required.
13. Communicated and liaises with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, hand-over and close-out of Project activity to ensure consistency in document control as required.
14. Monitors technical documents review and approval in accordance with agreed schedule.
15. Monitoring of documentation progress in cooperation with the project planner.
16. Ensuring the use of standardized forms and templates.
17. Set-up Project folders and facilitate Project communication process.
18. Establishes and maintains the Master Document register in cooperation with the Project Team/Departments
19. Other relevant duties/tasks as directed by Contract Managers/Site Managers/Department Managers

QUALIFICATIONS
EDUCATION/CERTIFICATION:
Bachelor’s Degree in Industrial Engineering/ComSci, IT, Business/Office Administration

REQUIRED KNOWLEDGE:
Must have knowledge in Record Keeping/File Management
With ISO background
SKILLS/ABILITIES:

- Good analytical ability to extensively analyze systems and operating procedures
- Good business/client engagement skills to establish effective working relationship with client and business representatives
- High-level of competence with MS Office
- Standard level written and verbal communication skills, to be able to identify pro-actively propose system and process improvements
- Ability to manage multiple priorities effectively with a strong commitment to achieving the goals of the department and the company

Job Types: Full-time, Permanent

Benefits:
- Company events
- On-site parking
- Paid training
- Transportation service provided

Schedule:
- 10 hour shift
- 8 hour shift
-Day shift

Supplemental Pay:
- 13th month salary
- Overtime pay

Experience:
Document controller: 2 years (Required)
Work Location: In person