Accounting Lead - Hybrid - Up to 80K

● Letter of Authorization
● Payroll
● Financial Statement
● Manages overall operations of accounting team
○ Manages tasks and over-all performance of accounting staff members.
○ Oversees daily activities within the accounting team
○ Oversees work of Accounting Assistant with:
■ Billing, follow-up and receipt of payments from clients
■ Disbursements to Principals, Suppliers and Service Providers,
● Performs the following as necessary:
○ Revises draft PO from Sales
○ Reviews accuracy of PO versus BOM, supplier quotation, validates applicable taxes (VAT and Royalty Tax)
○ Prepares bank telegraphic transfer forms Applies for remittance of funds in case of payment to foreign principals.
○ Submits to President for Approval/Signature
○ Purchases dollars for payment to foreign principals f. Prepares checks for disbursement
○ Prepares CVs for President/GM Approval
● Coordinates and works closely with other Team Leads to ensure support for business
while properly adhering to and implementation of accounting guidelines and processes;
○ Discusses with concerned Account Executive regarding billing issues encountered to
ensure prompt collection of payment.
● Reviews and handles processing of Sales documentation (Deal Registration Form, Bill of
Material, Commissions, and Contracts)
○ Reviews and signs-off DRFs and BOMs
○ Ensures completeness of required documentation before endorsement of approval to
the President and General Manager
○ Reviews Commission statements of Sales people before endorsement to the
President and General Manager
○ Reviews contracts with customers and service providers regarding terms and
conditions. Identifies risk exposure and discusses these with the
concerned employee and Management.
○ Directly coordinates with foreign principals
○ Confirms maintenance renewals to Partners coordinated with AEs
○ Communicates with foreign suppliers regarding Tax treaty relief availment
○ Requests documents required by BIR in relation to deals/transactions.
● Prepares all Compensation reports and Government Benefits Remittances:
○ Processes mid-month, month-end, and 13th month pay using company's HRIS
and payroll system
○ Prepares Annualization file in preparation for year-end reporting and regular tax of
employees
○ Conducts payroll related orientation to new hires and before regularization
○ Processes Maternity Leave Pay, Last Pay Computation, and Payout
○ Prepares and processes SSS HDMF PHIC and BIR (1601C) remittance reports and
endorses for President approval of Payment.
○ Generates BIR form 2316 for employees’ year-end and for those who resigned.
○ Provides annual reports on compensation to Management and dissemination to all
EEs
○ Responds to queries on payroll
● Supervision and review of uploaded/ transmitted accounting documents to Outsourced
Accountants
○ Clarifies and defines how bookkeepers should handle transactions
○ Oversees transmittal of accounting documents to external bookkeepers for recording
and does transmittal of payroll related documents/entries.
○ Communicates errors and mis posting to books, pre and post FS reporting
○ Checks and validates FS reports submitted by bookkeepers versus source
documents.
○ Defines new accounting treatment of transactions for implementation and recording
as confirmed by Management.
● Handles tax and other accounting related referrals to Lawyers and Auditors
○ Handles BIR assessments, prepares all schedules, makes reconciliation to support
NIC/PAN/FAN
○ Does BIR Recon as needed for assessments and consulted with the Lawyers
○ Coordinates legal documentation and responses to BIR thru Lawyers
○ Monitors referrals to lawyers made by Accounting (Special projects e.g. Royalty
○ taxes, Tax Relief, Stock Transfers)
○ Prepares all documentary requirements for submission to BIR (for BIR assessments)
○ Coordinates interim and annual audit of books for yearend financial statements.
● Coordinates with Bank Representatives/Managers for company account maintenance;
investments and completion of necessary documents related to the transactions.
○ Obtains updated interest rates for potential additional placements
○ Confirms rollover of short-term investments
○ Monitors dollar exchange rate for USD requirement and investment
○ Prepares and submits documentary requirements of account opening, updating, etc,
signed by Authorized Signatories.
Periodic Job Duties:
Government Mandated Reports
a. Prepares and processes
● SSS Contributions/loans remittance form and bank receipt HDMF
contributions/loans remittance form and bank receipt
● PHIC Contributions remittance form and bank receipt
● BIR form 1601C (Withheld taxes on Compensation)
● BIR 1604CF (Annual report of withheld taxes on compensation)
● Alpha list to be submitted to BIR in a CD with EE 2316 soft copy
b. For Review and Payment Processing
● BIR 1600, Withholding VAT (for foreign transactions)
● BIR 1601E, Expanded Withholding tax EWT (for all local purchases)
● BIR 1601F Final Withholding Tax FWT (for foreign purchases)
● BIR 2550M/Q Value Added Tax, 12% (Output for Sales minus Input tax for Purchases)
● BIR 1603 Fringe Benefits Tax (for Supervisory employees)
● BIR 1702Q Income Tax Return (Based on Revenues, net income)
● BIR 1702 Annual income tax return (based on Audited FS)
● BIR 0605 Annual Registration Form
● Accounting Books of Accounts (Sales, Purchases, General Journal, General Ledger)
Submits to BIR in a CD or other BIR prescribed format.
Other Reports
● Weekly Cash position report
● Update AP and AR schedule for the week
● Presents F/S to Mancom
Responsible for ensuring that qualified commission payments are paid out as
scheduled; reviews commission statements submitted by Sales personnel before
endorsement to the Corporate Treasurer and GM.
Other Job Duties:
● Attends in MPR and follows-up action to be done by the Sales people (Sales TO DO)
including outstanding AR for action.
● Coordination with HR Officer regarding results of Physical Asset Inventory and
implementing the necessary adjustment in Lapsing schedule/InfoAsset data to be
used for financial statements.
● Undertakes special projects related to accounting as may be assigned.
● Meets with Bank reps re: investments and transactions
● Completed requirements for tax clearance for Philgeps
● Releases per diem for foreign travel
● Preparation of Certificate of contribution to Philhealth
● Validates all scanned and indexed documents (DRF Scanning and Report
Generation Project)
● Facilitates Budget planning - endorses budget for president approval
● Documents yearly incentive plan for Sales and other departments, and other accounting
procedures for implementation
Qualifications
● Must have Bachelor’s Degree in Accounting, Finance or any related Business course
● CPA is an advantage but not required
● 5-10 years of experience in accounting or finance roles, with at least 3 years in a
● leadership or management position.
● Experience in budgeting, financial reporting, and auditing.
● Knowledge of tax regulations and compliance with relevant laws.
● Strong understanding of financial management, analysis, and forecasting.
● Excellent leadership and team management abilities.
● Detail-oriented with strong analytical and problem-solving skills.
● Proficiency in MS Office, especially Excel.
● Ability to manage multiple tasks, prioritize, and meet deadlines.
● Strong communication skills for coordinating with internal teams and external stakeholders.
● Ability to mentor and lead a team effectively.
● High level of integrity and ethics in handling financial matters