Human Resources Associate

I. POSITION IDENTIFICATION
Position: Human Resources Associate
Group: Finance and Administration Group
Department: Human Resources and Administration Department
Immediate Superior: Human Resources and Administration Department Head
Direct Report/s: N/A

II. JOB OBJECTIVE
Under direct supervision, responsible for undertaking activities contributory to efficient human capital management

III. DUTIES AND RESPONSIBILITIES

A. Talent Acquisition
1. Maintains a pool of applicants through coordination and partnership with academic institutions, the government
and available sourcing channels
2. Attends and facilitates local job fairs and posts vacancies on career portals and third-party job sourcing sites
3. Generates quality leads based on manpower needs
4. Receives and screens the resumes vis-a-vis the competency requirements of the position
5. Conducts competency-based initial interview of all the applicants via telephone or video conference
6. Schedules shortlisted applicants for examinations and interviews
7. Endorses the applicant to the hiring line managers, and to top management in cases of managerial positions,
for functional competency assessment
8. Endorses successful applicants to authorized officer for Job Offer
9. Schedules and facilitates the contract signing, new hire orientation and first day of work of the successful
applicants
10. Attends to the needs of all applicants
11. Ensures that all administrative tasks necessary for the effective execution of the recruitment and selection
process are prepared ahead of time
12. Ensures availability of all tools of work on the first working day in coordination with the Administrative Associate

B. Attendance Management
1. Manages the time and attendance system, in accordance with the company’s policies and procedures
2. Ensures real-time and accurate recording of timekeeping data, such as authorized overtime, Official Business
(OB), and generation and submission of relevant forms and reports.
3. Ensures timely and accurate generation and submission of forms and reports relative to infractions to
attendance policies and procedures, i.e., Absence Without Official Leave (AWOL), Tardiness, Absenteeism, No
Time-In/Out (NTI/O), Job Abandonment, Unauthorized Overtime, etc.
4. Undertakes investigation of prolonged absences according to due process, as a precursor to Job Abandonment
(JA) offense.

C. Records Management
1. Receives, authenticates, records receipt of the same and files employee documentary requirements in
accordance with the human resources records management policies and procedures
2. Ensures real-time recording of employee information and generation/submission of required manpower status
reports

D. Performs other functions as directed by the management from time to time

IV. JOB SPECIFICATION
1. Minimum Educational Attainment - Bachelor's Degree in Human Resources, Management or related courses
2. Actual Work Experience – One (1) actual year experience as a human resources generalist