Accounting Assistant

Job Description Overview
An Accounting Assistant specialized in billing is responsible for managing retail billing operations, ensuring accurate and timely processing of invoices, and maintaining records of financial transactions.

Key Responsibilities
Invoice Management: Generate, review, and process invoices for retail transactions. Ensure all billing information is accurate and complete.

Record Keeping: Maintain organized records of all billing and financial transactions. Manage databases to ensure proper storage and retrieval of financial data.

Reconciliation: Reconcile invoices and identify discrepancies to ensure consistency and accuracy in billing records.

Customer Communication: Address customer inquiries and issues related to invoices and billing. This includes clarifying charges and providing necessary documentation.

Reporting: Prepare and submit regular financial reports related to billing operations2. Assist in preparing reports for management review.

Collaboration: Work closely with the sales and finance teams to ensure alignment on billing procedures and policies.

Compliance: Ensure compliance with accounting standards, company policies, and regulatory requirements2.

Support Audits: Assist in internal and external audits by providing necessary documentation and explanations.

Qualifications and Skills
Education: Bachelor’s degree in Accounting, Finance, or a related field.

Experience: Minimum of 2-3 years of experience in a similar role, preferably within the retail industry.

Technical Skills: Proficiency in accounting software (e.g., QuickBooks, ERP) and MS Office Suite. Familiarity with billing software is a plus.

Attention to Detail: Strong analytical and problem-solving skills, with a keen eye for detail.

Communication Skills: Excellent written and verbal communication skills.

Organizational Skills: Ability to manage multiple tasks efficiently and meet deadlines.

Integrity: Maintain confidentiality and handle sensitive financial information with discretion.