Document Control Staff

Job description
1. Assist the DR in the implementation of Integrated Management System.

1.1 Coordination with IMS Committee members regarding IMS Programs and meetings.

1.2 Conduct s IMS Orientation and Training to all employees

1.3 Prepare & monitor IMS Internal and Supplier Audit Activities

1.4 Monitors / Follow-up for 8D Status and summarized Internal Audit Report.

1.4.1 Follow up Auditors for their Audit Findings and Fill-out Audit checklist

1.4.2 Update 8D Monitoring Sheet based on the Audit findings.

1.4.3 Monitor issued 8D Reports (Monitor reply date and verification)

1.4.4 Follow up Evidences of corrective actions made.

1.4.5 Follow up Auditors for verification of their issued 8D reports.

1.4.6 Prepare Internal Audit Report from consolidated audit findings and action taken.

1.5 Reviews and revises IMS procedures.

1.6 Assist the IMR/DIMR in the preparation of Management Review.

1.6.1 Prepares report for Management Review

1.6.2 Prepares copy of report for top management.

1.7 Consolidate and monitor the achievement of each section’s OTP and check the implementation of the Corrective Action of Concerns section for failed OTP.

1.8.1 Follow up of Department / Section for their Monthly Tracking result.

1.8.2 Prepares monthly tracking update as result of the consolidated Monthly OTP performance.

1.8.3 Verification of corrective actions made for failed OTPs

1.8 Assist during external Audit.

1.9.2 Serves as guide during external audit

1.9.2 Prepares necessary documents / equipments / materials/ PPE needed.

1.8.3 Provide documents that will be needed from time to time.

2. Performs other functions for Document Control Center for Integrated Management System.