Administrative Assistant

The Administrative Assistant provides essential administrative and clerical support to ensure efficient operation of the office. This role involves handling daily tasks such as managing correspondence, maintaining records, and supporting team members with administrative requirements, while ensuring compliance with company policies and Philippine regulations.
Key Responsibilities:

1. General Administrative Support
• Organize and schedule meetings, appointments, and events.
• Prepare and edit documents, reports, presentations, and correspondence.
• Manage office supplies and inventory; ensure timely procurement and replenishment.
• Handle office filing systems, both physical and digital.
2. Communication and Correspondence
• Serve as the first point of contact for phone calls, emails, and visitors.
• Manage incoming and outgoing mail and deliveries.
• Draft and respond to routine correspondence on behalf of the team or management.
3. Record-Keeping and Documentation
• Maintain accurate and up-to-date employee, financial, and operational records.
• Assist in tracking office expenses and preparing financial reports.
• Ensure documents comply with company standards and government regulations.
4. Support for Management and Staff
• Assist management and staff with travel arrangements, bookings, and itineraries.
• Provide clerical support for special projects and events.
• Coordinate with other departments to streamline operations.
5. Compliance and Legal Documentation
• Ensure compliance with company policies and Philippine laws, such as securing permits or licenses when needed.
• Liaise with government agencies (e.g., BIR, SSS, Pag-IBIG, and PhilHealth) for administrative requirements.
6. Office Management Assistance
• Monitor and maintain office equipment, ensuring repairs and replacements are handled promptly.
• Support office health and safety initiatives.
• Help foster a positive and professional office environment.

Qualifications:

Education:
• Bachelor’s degree in Business Administration, Management, or a related field is preferred.
• Associate degrees or vocational certifications in office administration are acceptable with relevant experience.

Experience:
• At least 6 months - 1 year of experience in an administrative or clerical role.

Skills:
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills in English and Filipino.
• Attention to detail and a proactive attitude.