Executive Secretary

Employment Type: Project-based
Start date: ASAP

Job Description:
• Act as the primary point of contact for internal and external stakeholders on behalf of the President.
• Prepare and maintain documents such as reports, presentations and meeting minutes.
• Research conferences, trade shows and other events that may be relevant to the President.
• Proofread and edit documents for the President.
• Assist in coordinating and managing special projects or events as assigned by the executive, which may involve research, planning and logistics.
• Proactively identify and address issues that may affect the efficiency or productivity of the office of the President.
• Able to maintain proper confidentiality but also to always behave in a way that suggests personal discretion and integrity.
• Performs other tasks as required by the President.

Competencies:
• Proven experience in administrative role.
• Familiarity with basic research methods and reporting techniques.
• Outstanding communication and negotiation abilities.
• Great attention to detail and problem-solving skills.
• Excellent organizational and time-management skills.
• Upholds integrity and confidentiality.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Proficient in videoconferencing applications (Zoom, Google Meet).

Minimum Qualifications:
• Bachelor’s degree in business studies/administration/management, finance/accountancy/banking, secretarial, others or equivalent.
• At least 3 years of work-related experience in doing administrative tasks.