Medical Records Specialist -Onsite

Iloilo, Iloilo

Posted 9 days ago

Company:: TMDPH INC
Company Description:: Total Primary Care (TPC), the USA-based parent company and trade name of TMDPH Inc., was founded in 2014 in Austin, Texas by brothers Robert and Andrew Sek, driven by their vision to use a technology platform to grow and scale a healthcare group that provides exceptional primary care services to patients. TPC’s early years were marked by experimentation and learning, initially offering a wide spectrum of ancillary services before refining its focus on primary care. Since its inception, TPC has experienced substantial growth, expanding its operations into new markets, including launching the Dallas-Fort Worth area in 2018, San Antonio in 2021, Houston in 2022 and launching its first specialty division Total Behavioral Health in 2022. The PH subsidiary, TMDPH, Inc. was launched in 2021 to support TPC’s US operations and growth plans. At the core of Total Primary Care's success is its unwavering commitment to high-quality primary care, exemplified by significant investments in condition management programs. These programs have evolved over time to ensure that patients receive the best care and support. The company's dedication to offering top-tier primary care has become synonymous with the Total Primary Care brand. Total Primary Care's culture is guided by core values (T.E.A.R) Teamwork, Excellence, Accountability, and Respect. It places a strong emphasis on technology and patient-centered care, setting it apart in the healthcare industry. As the company marks over a decade of dedicated service, its vision for the future is clear - to continue delivering the best possible healthcare to its patients, with a particular focus on expanding its value-based care initiatives. As Total Primary Care continuously grows, its relentless commitment to healthcare excellence remains at the heart of its journey. The company's future is poised for further growth and innovation, built upon a foundation of high-quality primary care and an unwavering commitment to its patients' well-being. Our Vision We will improve the overall health of society by focusing on the underserved male patient population and the Medicare (aged 65+) population. Our Mission We will be the dominant primary care provider in Texas (to start) by offering a full suite of primary care and complementary specialties (e.g. behavioral health) and ancillary services to create a ‘one-stop shop’ for men’s and Medicare member’s health care needs. Our Values Teamwork: We collaborate to solve problems to lead to better results. Excellence: We balance striving for perfection & making progress, always seeking better ways. Accountability: We take ownership from start to finish! Respect: We respect and encourage our employees & patients with high integrity, always. Our Clinical Brands Total Care Primary Care (Senior and Family Focus) Total Men’s Primary Care (Men’s Focus) Total Behavioral Health (Behavioral Health Focus) Our Team-PH Office Support TPC is powered by a team from the Philippines, each contributing their expertise to ensure TPC can provide seamless healthcare services to patients. The team includes Medical Scribes, Insurance Verification Specialists, Medical Coders, Kustomers, Billers, Referrals, Medical Records personnel, Order Fulfillment Specialists, and Behavioral Health Coordinators, all working together to provide comprehensive and high-quality support and solutions. The PH team is an amazing group of dynamic and agile team members located in the very heart of Iloilo City. Started with a handful of hardworking and dedicated freelance team members working from home way back in 2018; the team, who were graduates of Allied Medical courses, initially supported Medical Coding, Insurance Verifications and Referrals. From then on, more and more departments were created to support the growth of TPC and the US operations. With its office nestled within the center of Mandurriao, Iloilo City, one of the 4 main districts of the city; it is strategically located for all its team members as well as potential new hires given its proximity to top universities and colleges. With TPC positioned to continue its growth and expand its current services in the US, the Iloilo office is poised to grow further, always willing to be there to support back-office works of the clinics.
Contract Type:: Full Time
Experience Required:: 1 year
Education Level:: Bachelor’s Degree
Gender:: Any
Number of vacancies:: 2

Job Description

Position Overview:
We are seeking a meticulous and detail-oriented Medical Records Specialist to join our healthcare team at TMDPH Inc. The Medical Records Specialist plays a crucial role in maintaining accurate and organized patient medical records, ensuring compliance with medical record regulations, and facilitating efficient healthcare operations. If you have strong organizational skills, a thorough understanding of medical record management, and a commitment to data accuracy, we encourage you to apply for this position.

Key Responsibilities:
Manage and maintain electronic patient medical records, ensuring accuracy, completeness, and confidentiality.
Review and process incoming medical records, including patient histories, test results, consultation notes, and treatment plans.
Index and code medical records according to established protocols, making them easily accessible for healthcare providers and administrative staff.
Ensure compliance with medical record regulations, privacy laws, and data security guidelines, including Health Insurance Portability and Accountability Act (HIPAA) standards.
Retrieve and prepare medical records for patient appointments, referrals, and audits, ensuring timely availability of information.
Collaborate with medical staff, billing teams, and administrative personnel to facilitate smooth medical record management processes.
Assist in the release of medical records to authorized individuals, institutions, and legal entities while adhering to proper procedures.
Maintain electronic health record (EHR) systems, ensuring accurate data entry and record updates.
Contribute to improving medical record management processes and enhancing data accuracy.

Qualifications:
BS degree in Pharmacy or graduate of any Health allied course, healthcare administration, or related fields is preferred.
Familiarity with using electronic health record (EHR) systems, medical office software, and office applications.
Strong understanding of medical record regulations, data privacy laws, and confidentiality standards.
Excellent organizational skills to manage medical records efficiently and maintain data integrity.
Strong written and verbal communication skills for effective interactions with medical staff and administrative teams.

Experience:
Minimum of 1 year(s ) of experience in medical record management, medical office administration, or a related role. (preferred but not mandatory)
Fresh graduates are welcome to apply.
Familiarity with medical coding systems (ICD-10, CPT) is advantageous.
Personal Attributes:
Professional and respectful demeanor when handling patient medical information.
Detail-oriented with a focus on maintaining data accuracy.
Ability to work independently and collaborate within a healthcare team.
Adaptability to evolving medical record technologies and regulations.

If you are a dedicated Medical Records Specialist with a passion for maintaining accurate and organized medical records, we encourage you to apply by submitting your resume along with a cover letter outlining your relevant experience and interest in the position.