Admin Assistant

•Provides administrative support to ensure efficient office operations.
•Maintains physical and digital filing systems.
•Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
•Responds to emails and other digital queries and correspondence.
•Manages calendars for senior staff, including making travel arrangements.
•Drafts and edits letters, reports, and other documents.
•Inputs and updates information in databases and spreadsheets.
•Prepares meeting agendas and takes meeting minutes.
•Coordinates logistics for meetings, including room setup and catering.
•Uses word processing and presentation software to create and edit documents.
•Operates and maintains office equipment, including printers, copiers, and fax machines.
•Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
•Research as requested and compiles and summarizes information for reports or presentations.
•Works closely with other administrative staff and supports other colleagues as needed.
•Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
•Ensures that deadlines are met and adapts to changing priorities.
•Presents a positive and professional image for the organization.