Admin Assistant

Sosa JB Property Management Corp is looking for Admin Assistant. You will be reporting to Property Manager. Location is in Makati. Working hours/days: Monday-Thursday (8:30am-6:30pm) and Fridays (8:30am-6:30pm). The ideal candidate must control the delivery and pull-out of office supplies by implementing a bin card system; monitor the delivery and pull-out of housekeeping supplies. Submits to the Property Manager for preparation of the Monthly Management Report. Secretarial support during meetings, events, and all other activities in the property.

Rate: PHP 20,000 basic pay plus leaves, HMO, OT pay and government benefits
Location: Makati

GENERAL RESPONSIBILITIES
Manage the day-to-day tasks of the Administrative function in the property.
Keeps the directory of the property up to date: emergency numbers, hotlines, contractors, suppliers, Third Party Contractors.
Maintain the 201 file of all units in the property according to the required documents of SPMC: Resident Information Sheet, Condominium Certificate of Title, etc.
Process the renewal of all government permits.
Process payment of Real Property Tax.
Submits the Daily Time Record (DTR) of all SPMC employees every 10th of the month and 25th of the month to the Compensation and Benefits staff at Head Office.
Assists the Property Manager in preparing the PowerPoint presentation and related materials for Board Meetings and Membership Meeting
Attend Board Meetings and Membership Meetings as required.
Accepts and summarizes concern slips of unit owners.
Evaluate concern slips submitted by the unit owners as to the kind of concerns being raised.
Prepares Minutes of Board Meeting, Special Meetings and Annual General Assembly Meeting.
Petty cash custodian.
Establish good rapport and working relationship with the Board/Client representative.
Build a personal yet professional relationship with unit owners/tenants.

MINIMUM JOB REQUIREMENTS
A graduate of a 4-year course in Building Technology Management or Business Administration.
Must have above 2-year related work experience preferably in the same industry.
Must have knowledge in the use of computer applications such as MS Office and e-mail.

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