Executive Assistant

Job Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• Minimum of 1-3 years of experience in an executive assistant.
• Conduct routine office admin/secretarial work like coordination with various units, scheduling and looking after the CTO’s needs.
• Experience in managing calendars and organizing meetings.
• Excellent verbal and written communication skills, with the ability to professionally interact with internal teams, stakeholders, and external partners.
• Strong organizational and multitasking skills, with the ability to prioritize tasks, manage deadlines, and respond promptly to the CTO's needs.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.

Duties and Responsibilities:

• Provide comprehensive administrative assistance to the CTO, including managing calendars, scheduling meetings, and coordinating with internal and external teams to ensure smooth day-to-day operations.
• Organize and prepare materials for meetings, including drafting agendas, distributing relevant documents, and taking minutes. Ensure follow-up on action items and deadlines.
• Handle incoming and outgoing communications, draft replies as needed, and prioritize messages for the CTO. Ensure timely responses and appropriate follow-up on important matters.
• Prepare, review, and edit reports, presentations, and documents required by the CTO. Ensure accuracy and professionalism in all materials before they are shared with stakeholders.
• Maintain strict confidentiality when dealing with sensitive company information, client data, and internal communications.
• Act as a primary point of contact between the CTO and other departments, ensuring efficient communication and coordination of tasks, projects, and schedules.
• Support the CTO in managing and tracking key projects, ensuring deadlines are met and tasks are completed. Provide updates on the status of ongoing initiatives and assist with project documentation.
• Oversee office-related tasks such as ordering supplies, coordinating with facilities for repairs, and ensuring the CTO's office environment is organized and equipped to meet daily operational needs.
• Coordinate with vendors, partners, and clients on behalf of the CTO, ensuring professionalism and timely resolution of inquiries or issues.