Executive Secretary

- Bachelor’s degree in Business Administration, Management, or related field preferred.
- Minimum of 3 years of experience in an executive assistant of a C-suite executive.
- Conduct routine office admin/secretarial work like coordination with various units, scheduling and looking after the CTO’s needs.
- Experience in managing calendars and organizing meetings.
- Excellent verbal and written communication skills, with the ability to professionally interact with internal teams, stakeholders, and external partners.
- Strong organizational and multitasking skills, with the ability to prioritize tasks, manage deadlines, and respond promptly to the CTO's needs.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools

QUALIFICATIONS:
- Provide comprehensive administrative assistance to the CTO, including managing calendars, scheduling meetings, and coordinating with internal and external teams to ensure smooth day-to-day operations.
- Organize and prepare materials for meetings, including drafting agendas, distributing relevant documents, and taking minutes. Ensure follow-up on action items and deadlines.
- Handle incoming and outgoing communications, draft replies as needed, and prioritize messages for the CTO. Ensure timely responses and appropriate follow-up on important matters.
- Prepare, review, and edit reports, presentations, and documents required by the CTO. Ensure accuracy and professionalism in all materials before they are shared with stakeholders.
- Maintain strict confidentiality when dealing with sensitive company information, client data, and internal communications.
- Act as a primary point of contact between the CTO and other departments, ensuring efficient communication and coordination of tasks, projects, and schedules.
- Support the CTO in managing and tracking key projects, ensuring deadlines are met and tasks are completed. Provide updates on the status of ongoing initiatives and assist with project documentation.
- Oversee office-related tasks such as ordering supplies, coordinating with facilities for repairs, and ensuring the CTO's office environment is organized and equipped to meet daily operational needs.
- Coordinate with vendors, partners, and clients on behalf of the CTO, ensuring professionalism and timely resolution of inquiries or issues.