Admin Support

Job Qualifications (Years of experience, Age, Gender, Tools, Skill/Technical Stack):

- Graduate of any 4-year business course
- Experience with Treasury roles and issuance of official receipts is preferred

Job Responsibilities
A.Treasury Admin Support

1. Official Receipt / Acknowledgment Receipt / Collection Receipts Issuance
- Print Official, Acknowledgement, and Collection Receipts for customer, employees and other collections
- Check correctness of customer details and collection breakdown
- Mail original receipts to Cashier for signature
- Scan and maintain files in Google Drive
- Mail wet signed receipts to customers or Marketing Team
- Monitor receipts for cancellation
- Prepare reports / transmittal list

2. Regularization and filing of docs
- Print, mail, and compile documents for signature of Authorized Signatories
- Receive, scan, and organize documents received from banks
- Compile and mail documents to banks
- Prepare transmittal forms
- Monitor delivery to banks
- Archive / shred documents

3. Bank Forms
- Prepare account opening and maintenance forms
- Print, mail and compile documents for signature of Authorized Signatories
- Compile and mail documents to banks
- Prepare transmittal forms
- Monitor delivery to banks
4. Letter of Instruction Preparation
- Prepare check cancellation forms / letters of instructions (LOI)
- Prepare bank certification request forms / LOI
- Print and route forms / LOIs for signature of Authorized Signatories
- Transmit forms / LOIs to banks
- Monitor status of requests and receive original bank certifications
- Release bank certificates to the requesting person / group
- Prepare other related LOIs or bank documents that may be requested by the team

5. EDC Cash Dividend Checks
- Facilitate dispatch of cash dividend checks to custodian banks and retail shareholders
- Sort, encode, scan, and safekeep returned / undelivered dividend checks
- Facilitate cancellation of stale dividend checks