Facilities Service Unit Manager

Female Candidate only
- Candidate must be willing to handle 7 - 8 Employee
- Candidate must be willing to do field work / Branch roving to check Facilities or other activities
- Candidate MUST can be read plan / Work Plan

QUALIFICATIONS
1. Graduate of any four (4) year course
2. Highly organized in terms of planning, and scheduling of jobs, tasks, and projects to be
completed
3. With at least 5 to 7 year experiences in handling projects
4. Must maintain and carry out professionalism and values of the company
5. Excellent communication and negotiating skills
6. Must be a self-started, organized and pay close attention to detail
7. Firm but possesses an up-beat and positive personality
8. Advanced organizational skills with the ability to handle multiple assignments
9. Ability to develop effective solutions, techniques and practices needed to coming
up with standards, protocols on ordering and delivery of supplies, materials, etc.
etc. also on monitoring of projects
10.MS Office proficiency

JOB SUMMARY
Reports directly to the President and the Managing Director, this position is generally
responsible for the managing, overseeing day to day activities of the FSU Department making
sure he/she is on track on progress and development of the department and its personnel.
Facilities Services Unit Manager is in-charge of planning, scheduling, negotiating, supervising
new site construction development, repairs and maintenance of all the branches and the head
office, represents the company in terms of meeting, consultative concerns, procurement, and
negotiations including addressing concerns with suppliers and professional service providers,
contractors, mall administration. Attends and submit reportorial to the management on progress
of existing stores and new sites, periodically and as per scheduled.
1. Manages/Supervises the Project Supervisor and Maintenance Supervisor on
their day to day activities in the department.
2. Conducts review of the construction plans prior to pre-bid conference.
3. Facilitate pre-bid conference.
4. Supervise Bid Form (Civil, Electrical, Plumbing and Fire Protection which
includes Sprinkler and Smoke Detector). This is in accordance with construction
plans.
5. Review and evaluate bid cost. Ensures that all items were considered in the bid
costs from the bidders prior to endorsement to the Managing Director for review
and approval.
6. Review construction plans before the submission to the mall engineering for
approval. Also to ensure that the supervisor acquired the commented plans and
duly stamped “for building permit” plans.
7. Facilitate pre-con meeting with the awardee and the mall engineering prior to
commencement of construction.

8. Collates quotations from specialty contractors and suppliers of the owner-
supplied items (mechanical, glass, signage, tiles, lighting fixtures, toilet fixtures,

curtains, and the likes).
9. Assure immediate superior and the management of the full implementation of all
the scheduled activities of the department – store construction, renovation,
expansion, demolition projects, all PMS scheduled activities are consistently
carried out and adherence to needed timeline compliance, government and mall
compliances are being followed
10.Close monitoring and communication with respective designers of the
construction concerns are being done as per the timeline and whenever needed
(revisions of designs).
11.Always on top of the with the mall engineering and operations related concerns
to constructions.
12.Conducts weekly construction meetings with various groups – Depat Meeting
Execom, Mancom, Supervisors Meeting, Designer/Architect Partners, Gencon
and Tradecons). Including the need to conduct for Individual Kamustahan with
the FSU Team.
13.Facilitate scheduled Functional Team Day and make sure department concerns
are resolved and goals are discussed.
14.Attends mall meetings whenever needed (e.g. unsettled concerns which affects
construction like water leak, existing mall structure, etc.).
15.Conducts store visit to check construction progress.
16.Monitors daily construction activities.
17.Monitors and ensure timely delivery of the owner-supplied items.
18.Prepares weekly construction progress report.
19.Monitors status and ensure to secure the required building permit, occupancy
permit and business permits for store branches.
20.Supervise punchlist workmanship of gencon and tradecons.
21.Attends the store turnover (from Gencon to Facilities and Facilities to Store
Operations).
22.Checks list of pending items during store turnover.
23.Conducts punchlist workmanship of gencon and tradecons.
24.Monitors completion of the TFI’s punchlisted works and mall’s punchlisted works.
25.Monitors and ensure completion of additional works including review and
evaluation of the corresponding additional cost.
26.Checks, review quotations from respective gencon and tradecons for the store
improvement works, endorses to the management for approval and facility of
payment.
27.Monitors completion of the store improvement works.
28.Review billings from gencon, tradecons and suppliers. Ensure that items are
completed prior to endorsement to the Managing Director for review and
approval.
29.Request payments to gencon, tradecons and suppliers thru procurify.
30.Collates store plans (construction plans, commented plans and as-built plans)
and construction documents (testing certificates, completion certificates, etc).
Ensure that these are included in the public documents of the respective stores.