Executive Assistant to the Chairman And CEO - Makati- Direct Hire

URGENT ! ! ! DIRECT HIRE ! ! !

1. Calendar Management: Manage the CEO's schedule, prioritize appointments, meetings, and events. Ensure the CEO is well-prepared and on time for all commitments.

2. Communication: Act as a primary point of contact between the CEO and internal/external stakeholders. Screen and manage incoming correspondence, including emails, calls, and other communications.

3. Documentation: Prepare, review, and edit documents, reports, presentations, and other materials on behalf of the CEO. Maintain organized records and files.

4. Travel Arrangements: Handle all aspects of travel, including booking flights, accommodations, transportation, and itineraries. Manage visa applications and other travel-related logistics.

5. Meeting Support: Attend meetings with the CEO, take notes, develop minutes of the meeting, and follow up on action items. Help prepare agendas and materials for meetings.

6. Confidentiality: Handle sensitive information with the utmost discretion, ensuring data security and confidentiality.

7. Task Prioritization: Assist the CEO in prioritizing tasks and responsibilities, ensuring deadlines are met and that strategic objectives are on track.

8. Project Management: Support the CEO in overseeing and coordinating special projects and initiatives, often requiring collaboration with other team members.

9. Office Organization: Maintain an organized and efficient office environment. Order supplies, manage expenses, and handle general administrative tasks.

10. Gatekeeping: Control access to the CEO, manage the flow of visitors, and screen phone calls effectively.

Minimum Qualification Standards
- Bachelor’s degree in business Related courses or equivalent experience.
- Proven experience as an executive assistant or in a similar role.
- Strong organizational, time management, and problem-solving skills.
- Excellent written and verbal communication skills.
- Proficiency in office software and tools, such as Microsoft Word, Excel, Power point, Outlook and other management systems.
- High level of discretion and the ability to handle confidential information.
- Exceptional attention to detail and a proactive approach to tasks.
- Professionalism, integrity, and a service-oriented mindset.
- Ability to work well under pressure and adapt to a dynamic work environment.

Knowledge competencies
• Attention to detail and accuracy in data entry.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment.
• Daily Task Reporting
• Database and Recordkeeping

Employee Benefits:

HMO - Medicard
Life Insurance
Retirement Plan
Yearly salary Increase.
Year End Bonus
Birthday Allowance
Newly Wedding Benefits - 10,000.00
Referral Program - earn up to 3500.00 per referral.
Daily breakfast
Anytime Fitness - Upon Regularization
Bereavement leaves w/ Financial Assistance
Service Incentive Leave - 12 days VL and 12 days SL (25% convertible as cash yearly)
Trainings
Friday Night Bonding
Quarterly Company Events
13th month
Ambassador Awards and other Employee Recognition
Team Bonding

AGE RANGE : 31-40 Years Old
SALARY RANGE : 50K - 70K

* bap