Executive Assistant to the CEO

Makati, National Capital Region

Posted 16 days ago


Company:: JOBS PH
Company Description:: We do assist our client companies in the sourcing of competent and qualified candidates to fill up various job positions in their organization. The job positions we are targeting for our referred candidates are those intended for direct hiring by our clients. Our company is not a contracting agency. We do not hire and deploy people to other companies for contractual, temporary jobs or even special projects. Our Goal We strive to become a significant venue both for private companies and professionals for the purpose of matching their respective needs, and creating opportunities for productive, meaningful, and long-term employment. Our Desires To provide companies (CLIENT) quality service and assistance to ease their direct hiring process by way of sourcing, profiling, pre-qualifying, and endorsing applicants most promptly and efficiently; To provide opportunities to professionals (APPLICANT) in their quest to find the right job that will hone their natural talent, enhance their acquired skills, and maximize their potential to become an efficient, productive, and successful employee; To promote and nurture our staff and personnel (EMPLOYEE) to strive for excellence in providing executive search and placement services; To create an ideal office-work environment (OFFICE) that will inspire our people in their assigned tasks, encourage competitive cooperation among them, and reward productivity; To sustain our operation (STOCKHOLDERS) and the above pillars of good service by way of a decent return on investments, providing incentives and satisfaction to all our stakeholders
Contract Type:: Full Time
Experience Required:: 2 years
Education Level:: Bachelor’s Degree
Gender:: Any
Number of vacancies:: 1

Job Description

We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will be responsible for managing the CEO’s paperwork, business affairs, communications, and travel arrangements. This role is critical in ensuring the CEO’s daily operations run smoothly and efficiently.

Key Responsibilities:

1. Administrative Support:
-Handle all paperwork and documentation for the CEO.
-Review and prepare reports, presentations, and other documents.
-Maintain accurate records and manage the filing system.

2. Communication Management:
-Manage and prioritize emails, calls, and other communications.
-Communicate on behalf of the CEO with internal and external parties.
- Draft, proofread, and edit correspondence.

3. Travel Coordination:
-Organize and book travel arrangements, including flights, accommodations, and itineraries.
-Ensure travel plans are seamless and well-coordinated.

4. Meeting and Event Planning:
-Schedule and coordinate meetings, appointments, and events.
-Prepare agendas, take minutes, and follow up on action items.

5. Business Operations:
-Assist in managing various business ventures and projects.
-Conduct research and provide insights to support business decisions.
-Liaise with clients, partners, and vendors as necessary.

6. Efficiency Enhancement:
-Identify opportunities to streamline processes and improve efficiency.
-Anticipate the needs of the CEO and provide proactive support.

Compensation and Benefits:

- Starting salary of Php 25,000 to 30,000 per month.
- Performance-based incentives.
- Opportunities for local and international travel.
- Accommodation provided for stay-in arrangements.
- Comprehensive health benefits.
- Professional development opportunities.
- A supportive and dynamic work environment.

Qualifications:

Education:
- Any bachelor's degree, preferably graduated with Latin honors.

Experience:
- Previous experience as an Executive Assistant or in a similar administrative role is an advantage but not required.

Skills:
- Exceptional attention to detail and organizational skills.
- Strong written and verbal communication abilities.
- Proficient in basic computer skills and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Analytical and able to think critically to solve problems efficiently.
- Confident in managing multiple tasks and prioritizing effectively.
- Capable of handling confidential information with utmost discretion.
- Pleasant personality with strong interpersonal skills to interact professionally with various stakeholders.
- Polished and professional appearance.

Personal Attributes:
- Flexible with time and schedule
- Willing to stay-in whenever needed.
- Proactive and self-motivated with a strong work ethic.
- Adaptable and able to thrive in a fast-paced environment.
- Strong sense of responsibility and commitment to excellence.
- Ability to drive with a valid driver’s license